Tender and Contract Officer at Future Moves Recruitment Agency Limited (FMR Agency)

Job Title: Tender and Contract Officer

Activities

• Research and identify suitable tenders and bidding opportunities aligned with the organization’s objectives.
• Prepare and compile tender documents, ensuring compliance with client requirements and organizational policies.
• Coordinate the tender submission process, including tracking deadlines, gathering required information, and submitting documentation on time.
• Liaise with internal departments (e.g., legal, finance, technical teams) to ensure all necessary input is included in the tender documents.
• Manage clarification requests during the bidding process and communicate effectively with potential clients or suppliers.
• Review, draft, and negotiate contracts, ensuring all terms and conditions are favorable and aligned with organizational goals.
• Ensure contracts are legally sound, adhere to regulatory requirements, and mitigate any potential risks.
• Maintain a comprehensive record of all contracts and agreements, updating them as necessary.
• Monitor the performance of contracts to ensure that all obligations are met and resolve any issues or disputes that arise.
• Process contract amendments and extensions as required, ensuring they are properly documented.
• Establish and maintain strong relationships with suppliers, vendors, and clients to facilitate smooth tender and contract processes.
• Serve as a point of contact for stakeholders regarding contractual issues, providing clarification and guidance as needed.
• Collaborate with procurement and legal teams to ensure contracts align with the organization’s strategic objectives and financial guidelines.
• Identify and mitigate risks associated with tenders and contracts, ensuring compliance with internal policies, laws, and regulations.
• Conduct risk assessments for potential vendors and suppliers to avoid legal, financial, or reputational damage.
• Stay updated on changes in contract laws, procurement regulations, and industry best practices.
• Track and report on the status of ongoing tenders and contracts, providing regular updates to senior management.
• Analyze tender and contract performance data to identify areas for improvement in future bids.
• Provide feedback to relevant teams on successful and unsuccessful tenders, ensuring continuous improvement in the bidding process.

Candidate Profile

• Bachelor’s Degree in Business Administration, Law, Procurement, or a related field.
• Proven experience (3-5 years) in tendering, contract management, procurement, or a similar role.
• Strong knowledge of contract law, procurement policies, and industry regulations.
• Excellent communication and negotiation skills, with the ability to manage multiple stakeholders.
• Attention to detail and strong organizational skills to handle complex tendering processes.
• Proficiency in contract management software and Microsoft Office Suite.
• Ability to work under pressure and meet tight deadlines.

Application Instructions:

The application deadline is 15th October 2024. Therefore qualified and interested candidates should forward their Application to: [email protected] using the position as the subject of the email.