Confidential Secretary (Female) at Hec Recruit

Job Title: Confidential Secretary (Female)

Activities

• Maintain confidentiality: Handle sensitive, confidential, and classified information with discretion.
• Administrative Support: Provide administrative assistance to senior executives, including scheduling appointments, managing calendars, and coordinating travel arrangements.
• Correspondence Management: Prepare, edit, and distribute confidential correspondence, reports, and documents.
• Document Management: Maintain accurate and up-to-date records, files, and databases.
• Communication: Serve as a liaison between executives and internal/external stakeholders, handling phone calls, emails, and visitors.
• Event Planning: Coordinate meetings, conferences, and special events.
• Research: Conduct research and gather information to support executive decision-making.
• Policy Implementation: Assist in implementing organizational policies and procedures.
• Record-Keeping: Maintain executive’s records, including confidential files and documents.
• Special Projects: Undertake special projects as assigned by executives.

Candidate Profile

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 3 – 5 years of experience as an administrative assistant or secretary.
• Excellent communication, organizational, and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong typing skills (60-80 wpm).
• Ability to maintain confidentiality and handle sensitive information.
• Discretion, tact, and diplomacy.
• Flexibility and adaptability.
• Strong analytical and problem-solving skills.
• Certification (e.g., Certified Administrative Professional (CAP)) desirable.
• Age: 30 – 55.

Application Instructions:

The application deadline is 31st October 2024. Therefore qualified and interested candidates send their CV to: [email protected] using the Job Title as the subject of the mail.

Note: Resumption is immediately.