Contracts Administrator I at Scruples Resource Limited

Job Title: Contracts Administrator I

Main Function

• Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls.
• Responsible for researching and analyzing existing contracts and making recommendations on various issues.
• Monitors and manages contract expiration dates. Works with moderate work direction and is skilled and knowledgeable to the position.

Key Responsibilities

• Create and amend Service Requests for Production Operations contract services providers that exist on Company’s SAP system.
• Create Service Entries for Production Operations contract agreements existing on Company’s SAP system.
• Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
• Provide contract status reports to management for review.
• Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements.
• Provide support to Accounts Payable as required.
• Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration.
• Work with Contract Advisors and Representatives to identify performance and efficiency improvement opportunities in contracts.
• Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.

Skills and Qualifications

• Microsoft Excel and other analysis tools
• Experience within a large corporation or complex organizational setting.
• Experience working with developing businesses, and also Landowner Companies (LANCO’s).
• Experience in engaging with contractors, in a developing country environment.
• Experience of using SAP (or other) computerized maintenance management tools.
• Business and ethics compliance.
• Understanding of company expectations relating to controls, reporting and compliance
• Understanding and knowledge of the local country’s commercial environment, and the role of government and regulatory authorities.
• Ability to integrate security and community objectives into plans for Service Contracting.
• Budgetary reporting and analysis skills
• Solid written communication and reporting skills
• Maintenance and Reliability (M&R) processes
• Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
• Knowledgeable of contract terms and conditions
• Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communication and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multicultural environment
• Good Planning, execution and organizational skills
• Excellent computing skills
• Ability to work independently

Application Instructions:

The application deadline is on 30th November, 2024. Qualified and interested candidates should send their updated Resume to: [email protected] using the Job Title as the subject of the email.

Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://scruplesresourceltd.com/