Executive Account Assistant at FlexFilms Limited

Job Title: Executive Account Assistant

Responsibilities

• Verify vendor invoices against work orders/contracts, job completion certificates, delivery notes, and approvals from user departments and management.
• Post invoices, goods received notes (GRN), staff advances, and petty cash expenses in the financial system, ensuring accurate classification into the appropriate GL code and chart of accounts.
• Assist in preparing bank reconciliation statements for both Naira and USD accounts.
• Prepare transfer letters (USD & NGN) for bank payments to company vendors.
• Prepare amortization analysis sheets (in Excel) and record them in ERP software.
• Update the foreign payment schedule and track advance payments for each foreign vendor account.
• Respond to external vendors and internal managers regarding accounts payable, invoice discrepancies, and other related queries.
• Monitor vendor account balances, analyze accounts (prepayments and accruals), and oversee AP activities to support monthly financial reporting.
• Create new chart of accounts for employees and vendors.
• Reconcile vendor statements of account using ERP and Excel.
• Support the accounting and finance team by entering financial data into the appropriate accounting software.
• Manage and maintain petty cash in both Naira and USD.
• Generate weekly cash reconciliation reports (Naira & USD).
• Prepare monthly stock verification summaries.
• Perform daily postings of exchange rates in ERP.
• Assist in improving teamwork in reconciliation, stock-taking, and audit-related tasks.
• Ensure corrections of incorrect entries and resolve payment-related queries.
• Organize and archive financial documents for reference and audit purposes.
• Perform other assigned miscellaneous duties as needed.

Salary
N150,000 – N200,000 / month.

Application Instructions:

The application deadline is no Not Specified. Qualified and interested candidates should send their updated Resume to:  [email protected] using the Job Title as the subject of the email.

Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Official Job Website: https://www.flexfilm.com/flex-films-nigeria.php