Document Control Support Officer at Western Development Company Limited (WDCL)

Job Title: Document Control Support Services Officer

Roles and Responsibilities

• The IM/Document Controller primarily plays the Verification and validation role by ensuring the adequacy and completeness of documentation required for the safe work execution on site.
• The IM also manages the sorting, retrieval and tracking of electronically stored or hard copy documentation produced by technical teams, projects, or departments in a timely, accurate and efficient manner. Documentation may be of a confidential or sensitive nature and needs to be stored in line with SCiN’s guidelines in a secure, reliable, and organized manner.
• The candidate should demonstrate a basic awareness and understanding of the role at a minimum level.

The Responsibilities of the IM/Document Controller are listed below:

• Manage and track the flow and storage of documents within the system.
• Ensure all facility documents are approved and up to date and ensure timely review of expired or outdated documents.
• Maintain an up-to-date access control register.
• Maintain an up-to-date loan register and ensure loaned records/materials are returned to the Document control centre.
• Ensure the implementation of document management policies, standards, procedures, and initiatives in the department.
• Safeguard the physical integrity of information/records and ensure application of information security during operations.
• Ensure effective project-to-asset handover of documents post-project commissioning. Also ensure traceable distribution, filing and archiving of documents from Contractors and vendors.
• Check to ensure isolation, associated boundaries, hazard control measures, valid documents etc. are maintained during work execution.
• Ensure compliance with the IM manual and guidelines in line with the AMS process
• Manage audits and assessments to drive the effectiveness of the IM system and perform periodic audits on the critical documentation in the facility.
• Ensure all relevant IM tools and processes are properly deployed to the location.
• Ensure awareness of IM processes, standards and guidelines and cascade same to team.
• Will be responsible for manning the general admin office of the FLB.
• Responsible for flight lookahead booking and liaising with Air Ops for optimization.
• Responsible for FLB accommodation allocation and optimization.

Work Cycle:

• The work location is a land-field based (Soku Gas plant & Flow Station) accessible via Air.
• Work is Port Harcourt-based and you may be required to attend courses in Shell IA PHC or other PHC locations as advised as well as other official assignments
• The job activity period is daily on a 12-hour (7 am to 7 pm) routine over 21 days.
• There is a standard 3weeks on and 3weeks off schedule.
• The successful candidate will manage their absences with his/her contractor for suitably qualified covers.
• Personnel may be required to work extended hours as the need arises.

Requirements

• Candidates should possess a higher qualification (HND/Bachelors) in any discipline.
• At least 5 years work experience in Document Control, Information Management, Administration, Record/Inventory Keeping or related Field.
• Age: Not Applicable.
• Gender: Female/Male

Skills (Added advantage):

• Proficiency in Microsoft desktop office suites (PowerPoint, excel, word and outlook).
• Proficient typing and editing skills
• Perform basic operations with the computer.
• Experience in the oil and gas industry will be an added advantage
• Awareness SharePoint, Assai, EDW Software will be an added advantage.
• A Knowledge of recognized electronic Document Management System will be an added advantage.
• A Knowledge on Logistics plan, allocation and schedule will be an added advantage.

Soft Skills:

• Ability to multitask effectively. Personnel will be required to take on stand-in roles sometimes.
• Good Communication skills.
• Good organizational abilities.
• Flexibility and adaptability.
• Problem-solving and good analytical skills.
• The ability to work with tight deadlines and under pressure.
• Good team player with the ability to create and maintain cordial working relationships with colleagues and customers.

Application Instructions:

The application deadline is on 8th February, 2025. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.