Assistant Manager, Real Estate and Administration (Budget & Payables), Real Estate & Administration at the African Export Import Bank (Afreximbank)

Job Title: Assistant Manager, Real Estate and Administration (Budget & Payables), Real Estate & Administration

Job Summary

• The Assistant Manager, Real Estate and Administration (Budget & Payables) is responsible for overseeing and managing all budget monitoring and accounts payable activities related to Real Estate and Administration operations, including travel management expenses.
• The role ensures the timely processing of payments, compliance with financial regulations, effective budget control, and vendor relationship management.
• The incumbent will also oversee financial systems, reporting, and process improvements while ensuring compliance with Bank policies, procurement guidelines, QHSE standards, and international best practices.

Accounts Payable & Financial Management

• Manage the end-to-end accounts payable process, ensuring compliance with Finance Department guidelines and financial policies.
• Ensure efficient utilization of financial management systems, particularly SAP Concur Invoice, and address any concerns or technical issues.
• Review and validate open vendor advances, ensuring timely reconciliations and accurate financial records.
• Verify accounts payable documents, ensuring all financial data is accurately recorded, uploaded, and maintained in the system.
• Coordinate mid-year budget recasting and prepare the end-of-year accruals list for submission to the Finance Department.
• Maintain a detailed invoice tracking log to monitor processed invoices and advance payments, ensuring timely clearance of obligations.
• Act as the primary liaison for CONCUR Invoice support, coordinating with internal teams to resolve issues and enhance system utilization.
• Develop and implement a vendor balance monitoring system, ensuring timely and accurate payments to maintain strong vendor relationships.
• Oversee the preparation of end-of-year accrual reports, ensuring compliance with Bank accounting standards.

Budget Control & Administrative Management:

• Review travel-related expenses, payments, and budgets, ensuring cost-effectiveness in ticketing, accommodations, and service procurement.
• Submit periodic reports on accounts payable processes, highlighting key performance metrics and recommending corrective actions where necessary.
• Ensure adherence to Bank policies and procedures, including Procurement Policies & Procedures Manual, Accounting Policies, and Financial Regulations.
• Recommend enhancements to travel policies and expenditure procedures based on operational insights and cost-control measures.
• Attend weekly meetings for Administration, Global Procurement, and Contract Management, providing financial insights and updates.
• Monitor budget allocations across multiple projects and accounts, ensuring expenditures remain within approved limits and advising on necessary adjustments.

Team Leadership & Performance Management:

• Oversee the daily activities of the Budget & Payables team, ensuring efficient task execution and resolution of pending financial transactions.
• Conduct performance evaluations, providing structured feedback to enhance team productivity and effectiveness.
• Train and delegate financial tasks to subordinates, ensuring they maximize their potential and adhere to best financial practices.
• Develop and implement a strategic timeline to align team activities with the Real Estate & Administration annual plan.
• Manage team schedules and leave tracking, ensuring uninterrupted workflow within the department.
• Lead the team to meet Bank expectations for productivity, quality, financial accuracy, and continuous improvement.
• Foster a collaborative and accountable team culture, ensuring alignment with the Bank’s financial and operational objectives.
• Handle and resolve complex inquiries from Bank staff, vendors, and service providers, including disputes related to payables and travel expenses.

Other Responsibilities

• Perform any additional duties as required by management or dictated by the operational needs of the Bank.

Qualifications

• Education: Master’s degree in Business Administration or any related field.
• Certifications:
  • Specialized certificate in the above areas is an added advantage.
  • CMA is preferred.

Knowledge & Experience:

• Experience Required:
  • Total Years of Experience: 4–6 years.
• Technical Skills:
  • Solid knowledge of accounting principles and accounting software.

Application Instructions:

The application deadline is no 6th March, 2025. Qualified and interested candidates should send their updated Resume to:  [email protected] using the Job Title as the subject of the email.

Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Official Job Website https://www.afreximbank.com/