Executive Assistant at Bridgemead Limited

Job Title: Executive Assistant

Responsibilities
Administrative Support

• Scheduling Manage executive’s calendar, schedule appointments, and arrange meetings.
• Correspondence: Handle email, phone calls, and mail on behalf of the executive.
• Travel Arrangements: Book flights, hotels, and rental cars, and prepare travel itineraries.

Organizational Tasks

• Task Management: Prioritize and manage tasks, projects, and deadlines for the executive.
• Document Preparation: Prepare and edit documents, reports, and presentations.
• Data Management*: Maintain accurate and up-to-date records, databases, and spreadsheets.

Communication and Collaboration

• Communication Liaison: Serve as a liaison between the executive and internal/external stakeholders.
• Meeting Coordination*: Coordinate meetings, including preparing agendas, minutes, and follow-up actions.
• Information Dissemination*: Disseminate information to relevant parties on behalf of the executive.

Confidentiality and Discretion

• Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
• Problem-Solving: Anticipate and resolve problems, exercising sound judgment and discretion.

Special Projects:

• Special Projects: Undertake special projects as assigned by the executive, such as research, data analysis, or event planning.

Professional Development:

• Professional Development: Stay up-to-date with industry trends, best practices, and new technologies to continuously improve performance.

Other Responsibilities

• Office Management: Oversee office operations, including supplies, equipment, and facilities.
• Event Planning: Coordinate events, such as conferences, meetings, and receptions.

Application Instructions:

The application deadline is on 15th March, 2025. Qualified and interested candidates should send their updated Resume to: [email protected] using the Job Title as the subject of the email.

Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Official Job Website: https://www.bridgemead.co.ke