Administrative Manager at Smash Technology

Job Title: Administrative Manager

Job Overview

• The Administrative Manager is responsible for overseeing and coordinating administrative functions within the organization. 
• This role involves managing day-to-day operations, supporting senior leadership, ensuring efficient office workflows, and supervising administrative staff to maintain a smooth and productive work environment.
• The ideal candidate will possess strong organizational, communication, and leadership skills, as well as a commitment to improving operational efficiency.

Key Responsibilities
Office Management:

• Oversee the general administrative operations of the office, ensuring a productive and organized environment.
• Supervise the day-to-day administrative activities, including office supplies management, facility maintenance, and coordinating office events.
• Ensure adherence to company policies and procedures related to office operations.

Staff Supervision:

• Manage and support administrative staff, including office assistants, receptionists, and other clerical personnel.
• Assign tasks, provide training, and ensure staff members meet performance expectations.
• Conduct regular performance reviews and implement training programs for staff development.

Communication & Coordination:

• Act as a liaison between various departments and senior management to ensure smooth communication and coordination across teams.
• Manage internal and external communication, including answering inquiries and redirecting requests as appropriate.
• Prepare and distribute internal memos, reports, and other communications as needed.

Scheduling & Event Coordination:

• Manage executive calendars, schedule meetings, and make travel arrangements as needed.
• Organize and coordinate company events, meetings, conferences, and seminars, ensuring all logistics are handled efficiently.

Financial Administration:

• Assist with budget planning and financial reporting for administrative operations.
• Monitor office expenses and work within the set budget, suggesting cost-saving measures when necessary.
• Process invoices, track office-related expenses, and support the procurement of office supplies and equipment.

Record Keeping & Documentation:

• Oversee filing systems and ensure all important documents are stored securely and accessible when needed.
• Manage confidential and sensitive information, ensuring compliance with company privacy policies.
• Prepare reports, presentations, and other documents as required by management.

Compliance & Safety:

• Ensure that office operations comply with local regulations and company policies, including health and safety standards.
• Maintain an organized, safe, and efficient work environment by enforcing office safety protocols.

Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: At least 4 years of experience in administrative roles, with 2+ years in a managerial or supervisory position.
• Skills: Strong organizational, time-management, and multitasking abilities. Excellent verbal and written communication skills. Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.) and office management tools.
• Leadership: Proven leadership abilities and the capacity to manage, mentor, and motivate a team.
• Problem-Solving: Strong problem-solving and decision-making skills.
• Attention to Detail: High level of accuracy and attention to detail.

Application Instructions:

The application deadline is 28th April, 2025. Therefore, qualified and interested candidates should forward their CV to: [email protected] using the Job Title as the email’s subject.