Job Title: Executive Secretary
Duties and Responsibilities
- Responsible for scheduling meetings, receiving and screening phone calls and redirecting them when appropriate as well as organizing important documents.
- Maintain the executive’s agenda, plans appointments and meetings, attends meetings and take/record minutes of meetings
- Manage correspondence, arrange travel, maintains records, and assist in various administrative tasks.
- Ensure efficient coordination and support to executives
- Handle and prioritize all outgoing or incoming correspondence ie e-mail, letters, packages etc.
- Monitor office supplies and negotiate terms with suppliers of stationeries to ensure the most cost- effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible.
Requirements
- Candidates should possess a Bachelor’s Degree in Arts, or equivalent is required.
- Minimum of 10 years proven experience as executive secretary or similar administrative role
- Prior experience as a secretary or any similar role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In depth knowledge of office management and basic technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Ability to multitask
- Strong attention to detail.
Application Instructions:
The application deadline is 21st April, 2025. Therefore, Qualified and interested candidates should send their updated resumes to: [email protected], using the Job Title as the subject of the email.
Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.
Job Features
| Job Category | Secretary |