Administrative Assistant at Amaiden Energy Nigeria Limited

Job Title: Administrative Assistant

Job Purpose & Accountabilities

• To provide efficient and effective secretarial, administrative and personnel logistic support services to Operations Readiness/Commissioning and Start Up team activities in order to ensure smooth execution of Train 7 Project scope.

Main Accountabilties

• Provide logistic support services for all Operations Readiness/ Commissioning and Start Up Personnel and other personnel interfacing with Operations Readiness/Commissioning and Start Up department to ensure adequacy of required accommodations, transportation, training supports etc.
• Work with Technical Trainers and the A&P Coordinator to prepare short- and long-term timetables and schedules for Technical Trainings for (both in-house and external) of the new full-time employees recruited for the commissioning and Start Up of the Train 7 Project scope to ensure seamless training delivery.
• Support the Trainers in the day-to-day planning and implementation of all the approved Training plans and maintain all the relevant documentation and records for the Training for easy tracking and progress measurement.
• Carry out the administration of the Expert manpower service support contract staff timesheets, call off and salary payment and manage all Operations Readiness/Commissioning and Start Up staff data to avoid delays and to ensure manpower availability.
• Monitor budget performance regularly for effective control and in other to minimize variance between planned and actual expenditure.
• Provide administrative interface with Human Resources department, corporate Head Quarters and other departments to ensure effective communication is maintained with the Operations Readiness/ Commissioning and Start Up personnel.
• Coordinate the use of materials and raise material requisition for the provisions of PPE, consumables and other office stationery for Operations Readiness/Commissioning and Start Up Personnel usage to avoid stock out of materials.
• Manage the use and maintenance of all Operations Readiness/ Commissioning and Start Up office equipment including photocopiers, shredding machine, laminating machines, printers, digital senders, etc to always ensure availability and reliability.
• Follow up on the processing of staff claims and keep proper records to avoid loss of information and to ensure prompt payment of claims.
• Maintain and update the duty roster and holiday schedule for the OR/CSU Team.

Job Requirements

• A Higher National Diploma or University degree in Business Administration, Secretarial Administration, Sciences or Humanity
• 5 – 7 years working experience in a similar position in a reputable organization.
• Coordinate mail administration and ensure receipt and distribution of mail to the team.
• Events planning and Co-ordination for Operations Readiness/ Commissioning and Start Up department such as Staff of the month, Dinner with OR/CSU visitors on business etc.
• Manage the allocation and the usage of all Operations Readiness/ Commissioning and Start Up meeting rooms and facilities in the most effective and optimal manner.
• Reports directly to the ORCSU Manager
• Supports the Leads and team members
• Interpersonal and Relationship/People management skills
• Supports the leads and team members.
• Communicate effectively in English language
• Knowledgeable in Personal Effectiveness
• Has problem solving skill
• Office administration skills
• Has meetings management skill
• Knowledgeable in transport services
• Ability to manage records effectively
• HSE awareness capability.

Application Instructions:

The application deadline is 11th June, 2025. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION.” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy

Website:
Official Job Website: https://amaidenenergy.com/vacancies/