Human Resources Assistant – Corporate Affairs Division, ALSF at African Development Bank Group (AfDB)

Job Title: Human Resources Assistant – Corporate Affairs Division, ALSF

The Position

• The African Legal Support Facility (“ALSF” or the “Facility”) in the context of the professionalization of the HR function and the increase of the HR service workflow, require the services of an HR Assistant, who will assist the Head of HR Unit, Principal Human Resources Officer, in Human Resources matters.
• This position is located at the Corporate Affairs Division and reports directly to the Head of HR Unit, Principal Human Resources Officer.
• The suitable qualified HR Assistant shall assist directly the Head of HR Unit, Principal Human Resources Officer and the Corporate Affairs Division Manager, in Human Resources matters.
• The objective of this role is to ensure the smooth operation of the Human Resource (HR) Unit’s activities related to HR and HR records management. Specifically, the position will provide HR support through a direct working relationship and coordinate multiple and diverse HR work processes and activities under the supervision of the Head of HR Unit, Principal Human Resources Officer.
• This ensures effective implementation of HR decisions within the Division.
• The role serves as an intermediary for HR matters between the Division Head Officer, Staff, the broader Facility and external stakeholders.
• The HR assistant will work in close collaboration with the Director, Administrative, Finance and Operations assistants.

Responsibilities(description of the Key Functions/Activities/Tasks)
Under the overall supervision of Head of HR Unit, Principal Human Resources Officer, the Human Resource Assistant performs the following:

• Assist the Head of HR Unit, Principal Human Resources Officer and secretarial services to include but not limited to scanning, printing and filing (electronic and hard copy) documents.
• Assist the Head of HR Unit, Principal Human Resources Officer in institutional capacity building services, such as preparation of training plans.
• File and archive of HR documentation in various hard copy and electronic systems.
• Liaise with internal and external clients on HR matters.
• Assist in the follow-up of Contract Agents, Consultants, and Staff contracts in coordination with relevant officers and divisions.
• Assist in the procurement and recruitment processes of consultants and Staff, by liaising with the relevant departments at the AfDB, including:
  • Contacting candidates and asking for information and documents
  • Supporting in screening such as preparing the longlist of candidates
  • Checking eligibility conditions, to validate the conformity of supporting documents.
  • Archiving academic and professional qualifications and employee identification,
• Follow up and update the human and institutional capacity development needs.
• Follow up and update all HR data situations including Staff leave situations.
• Update HR databases to ensure correct templates and data is used for HR reports.
• Manage staff affiliation with insurance.
• Manage HR correspondence as required.
• Assist with internal HR reporting.
• Provide support during absence of other Corporate affairs assistant.
• Arrange internal HR events, meetings and conference calls and receiving visitors.
• Assist with the arrangement of HR external events.
• Prepare and organize HR documents for meetings of Management, Board and GC meetings.
• Prepare and amend HR PowerPoint presentations (external and internal and ensuring appropriate ALSF’ templates are used).
• Perform any other HR and administrative tasks assigned by the Head of HR Unit or the Corporate Affairs Division Manager.

Selection Criteria (Including desirable skills, knowledge and experience)
Requirements
Relevant Education degree required:       

• Hold a minimum of a Bachelor’s degree in Human Resources, administration, or a related field, supplemented by training in secretarial functions/administration/office management.
• Relevant Professional experience required (Including post-graduate internship, …):
• Have a minimum of four (4) years of relevant experience in progressive positions, attached to an HR executive’s office, preferably in an international organization.

Required skills are those related to know-how and interpersonal skills:
Know (knowledge):

• Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be a huge asset.
• Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.)

Know-how (skills):

• Good organizational skills, proactive and flexible attitude to work are essential.
• Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting. Ability to work and cooperate with others from diverse backgrounds.
• Handling speedily and efficiently internal and external requests.
• Ability to manage simultaneous and shifting demands, priorities and tight deadlines.
• Demonstrable commitment to delivering excellent customer service focused reception, HR and administration services.
• Be able to multitask, excellent problem-solving skills and high attention to details.
• Effective communication; highly client oriented, good team working and relations.
• Ability to operate effectively in a multicultural organization.
• Good innovative and creative approaches to activities to enhance performance and create added benefits for the clients and the organization.
• Soft skills (behaviors, attitudes):

Integrity and confidentiality

• Language skills:

Proficiency in written and verbal communication in English or French, with a working knowledge of the other.

Particular Conditions of Job Exercise (environment, constraints), if applicable:

• Must be a citizen of a member country of the African Development Bank.

Application Instructions:

The application deadline is 11th July, 2025. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION.” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://www.afdb.org/en/about-us/careers