Secretary to the Country Manager, COTD at the African Development Bank Group (AfDB)

Job Title: Secretary to the Country Manager, COTD

Key Function
Under the Supervision of the Country Manager, the secretary to the country manager will perform the following: 

• Manage the Country Manager’s agenda in collaboration with him/her
• Make necessary arrangements for welcoming high-level visitors and answering their questions with tact and discretion.
• Prepare briefing documents required by the Country Manager for his various meetings and official trips.
• Ensure the quality of documents requiring the approval and/or signature of the Country Manager with necessary attachments and background documents.
• Ensure all correspondence (internal & external) is transmitted to the parties concerned, in a timely manner and follow up as required
• Organize the Country Manager’s meetings with the host country authorities and the other Bank’s stakeholders; coordinate official receptions organized by the Bank;
• Draft and finalize correspondence in a range of areas on behalf of the Country Manager and prepare meeting minutes;
• Organize Country Office meetings and events by coordinating all logistical arrangements (meeting rooms, meeting files, video/audio conference equipment, etc.) in collaboration with the administrative et IT teams.
• Support the Finance and Administrative Officer to ensure the smooth running of the office.
• Perform other duties as required.

Competencies (skills, experience and knowledge)

• Hold a minimum of a Bachelor’s degree in business administration, commerce, administration, or a related field, supplemented by training in secretarial functions/administration/office management.
• Have a minimum of four (4) years of relevant experience in progressive positions, attached to an executive’s office, preferably in an international organization;
• The ability to provide direct analytical support in the unit’s services such as administrative processing;
• The capacity to assimilate the work unit objectives, and services to clients;
• Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting.
• Ability to handle speedily and efficiently internal and external requests.
• Ability to manage simultaneous and shifting demands, priorities and tight deadlines.
• Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.)
• Demonstrable commitment to delivering excellent customer service focused reception and administration services.
• Be able to multitask, excellent problem-solving skills and attention to detail.
• Effective communication; highly client oriented, good teamwork and relations.
• Ability to work and cooperate with others from diverse backgrounds and therefore operate effectively in a multicultural organization.
• Integrity and confidentiality.
• Proficiency in written and verbal communication in French or English, with a good working knowledge of the other.
• Competence in the use of Bank standard software (Outlook, Word, Excel, Access, and PowerPoint). Knowledge of SAP would be an asset.

Application Instructions:

The application deadline is 15th July, 2025. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION.” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://www.afdb.org/en/about-us/careers