Office Manager at Coinbox Limited

Job Title: Office Manager

Job Summary

• The Office Manager will serve as the primary administrative support to the Creative Director, ensuring smooth day-to-day operations of the studio.
• This role combines office management responsibilities with personal assistance duties, including scheduling, correspondence, document preparation, meeting coordination, and project follow-up.
• The ideal candidate will be highly organized, detail-oriented and able to work efficiently in a fast-paced creative environment.

Key Responsibilities

• Safeguard overall brand image
• Oversee all production functions in the company (designers, tailors, etc)
• Interact with customer physically and virtually
• Manage in-store activities, including adherence to procedures, optimizing efficiency, and enhancing customer experience.
• Collaborate with the tailors and staff to improve procedures, reduce expenses, and improve productivity.
• Track and analyze performance of the tailors and team, optimizing strategies for better output and quality.
• Manage feedback, enhance offerings, and resolve customer inquiries and issues.
• Stay updated on technology, trends, and best practices in fashion manufacturing.
• Manage purchases, including budgeting, sourcing, quality checks, and vendor relationships.
• Upsell and close sales, encourage customer reviews, and ensure timely delivery of orders.
• Maintain accurate customer data, including measurements and preferences.
• Supervise store activities, inventory management, and packaging.
• Optimize production processes, material utilization, and operational problem-solving.
• Prepare reports, provide updates to the Creative Director, and conduct performance reviews.
• Supervise inventory team in conducting regular up-to-date fabric inventory management
• Manage a tracking system for outflow of produced items
• Manage, post, monitor and respond to all social media matters.
• Provide administrative support to the CEO on managing the business.
• Manage the calendar and remind the CEO of all meetings and deadlines
• Other Ad Hoc Responsibilities in line with your job description as may arise.

Qualifications

• Minimum of HND or BSC. in Business Administration, Office Management, Secretarial Studies or related fields.
• 2 – 3 years’ experience in an administrative, office management, or executive assistant role.
• Preferred experience in supporting senior management in a creative or design-focused organization
• Proven record of handling office operations and supporting business projects from inception to completion.
• Excellent organizational and time management skill
• Strong verbal and written communication
• Diary/calendar management and scheduling expertise
• Ability to work in a fast-paced, design-driven environment
• Comfortable with handling confidential and sensitive information
• Understanding of basic design/fashion/interior decor terminology (an advantage).

Salary
N120,000 – 150,000 monthly.

Application Instructions:

The application deadline is Not Specified. Qualified and interested candidates can: “Click Here To Submit Application.” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website: https://coinboxlimited.com.ng/

Note: Candidates should stay in or around location.