Assistant, Programme at International Federation of Red Cross and Red Crescent Societies (IFRC)

Job Title: Assistant, Programme

Job Purpose

Reporting to the Coordinator Operations, the Program Assistant will:

• Provide administrative support in the timely and smooth implementation of the tasks and responsibilities linked to the project plans and priorities.
• Provide comprehensive administrative and technical support to the Operations team and to all the programmes.
• Assist to support the operational team in the translation and dissemination of their needs within the communities.
• Assist in the follow up of the management of programme implementation in the operational area
• Assist in close collaboration with the National Societies to ensure close and appropriate linkages between the program team and the branches.
• Provide the data management services for the operation.

Job Duties and Responsibilities

The Programs Assistant is responsible for:

Administrative Support:

• Accountable for providing professional administrative expertise and support.
• Support the program team in the organization of meetings internally or externally: Planning and events, issuing and preparing invitations and requests for meetings.
• Collect, compiles, tracks and anticipates the necessary documentation and files containing briefings and information for meetings, events and mission travel and ensures the required clearances.
• Attend meetings and prepares meeting notes, meeting reports (syntheses, summaries, agreements and action points for follow-up), upon request identify meeting content.
• Keep the various operational file holders informed of requests and upcoming commitments and deadlines.

Program

• Conduct research on various emergencies, food and livelihood needs and related issues.
• Support to the program activities across the project cycle.
• Supports the team in the daily program activities and provide assistance to compile any financial report.

Communication

• Provide support in drafting, editing and preparing presentations, correspondence and other communications when required.
• Support knowledge management systems and file.
• Maintain a central filing system for the operational team coordinate with archives and records ensuring all key documents are accessible and appropriately archived for all related programmes.
• In close collaboration with the Program team, develop and maintain up-to-date mailing lists, contact lists for internal and external stakeholders for different programs.

Reporting

• Support the implementation of the project in providing timely, accurate information and ensure that Monitoring and Evaluation are in line with project requirements
• Work closely with the PMER Officer in ensuring effective planning, monitoring and evaluation of the project.
• Ensure timely submission of reports by the National Society for the different active projects

Perform any other task assigned by Line or Technical Manager

Education

• Relevant university degree in Disaster management, Health Management, Public Health or other related fields. (Required)
• Master’s Degree in related Discipline (Preferred)

Experience

• Minimum of 2 years’ experience in Disaster Management/Health, Agric/Food Security Related projects. (Required)
• Basic secretarial skills. (Required)
• Experience working with international non- governmental organization (Preferred)
• Experience in writing report, case studies and M&E. (Preferred)
• Experience of working with National Societies. (Preferred)

Knowledge, Skills and Languages

• Self-supporting in computers. (Required)
• Very good interpersonal, communication and presentation skills. (Required)
• Motivated, self-started personality, sense of responsibility and organization skills. (Required)
• Ability to multi-task, work under pressure, and prioritize workload in order to meet tight deadlines. (Required)
• Ability to identify and handle sensitive and confidential information with discretion. (Required)
• Good negotiation skills, good judgment and maturity. (Required)
• Good knowledge of the operational context and area. (Required)
• Flexibility and ability to travel in the operation’s areas. (Required)
• Fluent in written and spoken English. (Required)
• Fluent in written and spoken French. (Preferred)

Competencies, Values and Comments

• Values: Respect for diversity; Integrity; Professionalism; Accountability.
• Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust.

Application Instructions:

The application deadline is on 08-Oct-2024. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:

Official Job Website: https://www.ifrc.org/get-involved/work-us