Executive Assistant / Office Administrator at Alfred and Victoria Associates

Job Title: Executive  Assistant / Office Administrator

Activities

• Acting as a first point of contact, dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Candidate Profile

• Discretion and trustworthiness
• Proficiency in appointments scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills
• Flexibility and adaptability
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Must have a certificate in business administration or any other related courses
• Must be an experienced University graduate who very confident with public speaking and able to express ideas verbally and in writing.
• The candidates must have excellent computer skills.
• 2-3 years of experience as an Administrative Secretary would be advantageous.
• Ability to liaise internally and externally on administrative matters.
• Working knowledge of printers, copiers and scanners

Application Instructions:

The application deadline is Not Specified. Therefore qualified and interested candidates should send their tailored CV to: [email protected] using the Job Title as the subject of the mail. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:

Official Job Website: https://alfred-victoria.com