Fleet Mechanic Assistant (1 position) at Committed To Good (CTG)

Job Title: Fleet Mechanic Assistant (1 position)

Qualification:

• Secondary school diploma in the field of fleet management with a minimum of three years of relevant experience ( essential).
• Sector experience: Minimum of 3 year/s of demonstrable relevant Fleet Management experience ( essential).
• Geographical experience: Minimum of 3 year/s of experience in Africa ( essential).
• Languages: Fluent in English ( essential). Fluent in Hausa ( essential).

Job description:

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.Overview of position

•  Under the overall guidance of the Procurement & Logistics Officer & under the direct supervision of the Fleet Manager, the selected candidate will be responsible for maintaining our clients vehicles, trucks in a safe manner as well as assisting in the duty for the overall management & oversight of all fleet management activities.
•  The Fleet Mechanic Assistant is responsible for performing routine maintenance, servicing & repairing of all vehicles, trucks & generators that belong to our client as well as coordinate the fleet operations in accordance to the procedures, normative guidelines & business rules set by Ithem. The Fleet Mechanic Assistant must be able to complete all fleet maintenance processes & ensure that assets meet our clients specifications always, the Fleet & Mechanic Assistant is responsible to meet the following as mentoned in this TOR.

Role objectives

Be responsible for maintaining & updating the below tasks:

•  The vehicles / trucks maintenance forms & the log sheets (in case of service & repair).
•  The vehicles / trucks fuel records.
•  The vehicles / trucks logbook.
•  The drivers’ attendance sheets.
•  The drivers’ operating roster.
•  The spare parts consumption records & shipments coming from the vendors.

Specific responsibilities include but are not limited to:

•  Following up the Driver’s attendance & monitoring the attendance sheets, monitor the contract duration for each Driver, confirm the monthly invoices are correct & monitor the Drivers’ behaviour & take disciplinary measures when required.
•  Be responsible for organizing & coordinating the preparation & the transfer of vehicles / trucks from point to point.
•  Provide assistance to logistics & procurement department concerning the purchase & the transportation of fuel.
•  Monitoring & controlling the fuel consumptions rate as well as help the logistics & procurement department concerning the purchase of spare parts & be responsible for the stocking & the controlling of the spare parts consumption.
•  Provide timely data entry of the information submitted by the Fleet Manager, Logistics & Procurement Officers & Operations Officers into the appropriate data sheets as well as monitor, review & validate the data provided while entering in the log sheets (i.e. identify inconsistent data, errors, entries lacking clarity, etc.) & check accuracy of information before processing data into the system.
•  Maintain confidentiality of all data received & input to the systems, database update & management, archiving system update & management.
•  Inspects & Drives repaired vehicles to verify repairs, raises vehicles, using hydraulic jack or hoist, to gain access to mechanical units bolted to underside of vehicle.
•  Removes unit, such as engine, transmission or differential, using wrenches, portable air hoist & transmission jack, disassembles units & inspects parts for wear, using micrometres, callipers & thickness of gauges.
•  Repairs or replaces parts, such as pistons, rods, gears, valves & bearings using mechanics hand tools, overhauls or replaces carburettors, blowers, distributors, starters & alternators.
•  Rewires ignition system, lights & instrument panels.
•  Relines & adjusts brakes, align front end, repairs or replaces shock absorbers & solders minor leaks in radiator, mends damaged body & fenders by hammering out or filling in dents & welding broken parts.
•  Replaces, adjust headlights, installs & repairs accessories, such as heaters, mirrors & windshield wipers, makes minor repairs to vehicles, such as replacing spark plugs, batteries, light bulbs & connecting loose wires.
•  Troubleshoots air systems & electrical, Maintains work area in a clean & organized manner.
•  Perform such other duties as may be assigned.

Project reporting

•  This role works u nder the overall guidance of the Procurement & Logistics Officer & under the direct supervision of the Fleet Manager.

Key competencies

Technical

•  Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds, ability to handle confidential matters.
•  Ability to meet deadlines and work under pressure.
•  Good level of computer literacy.
•  Personal commitments, efficiency, flexibility, drive for results.
•  Computer Literacy in Windows
•  Knowledge in Microsoft Office application package

Accountability

•  Accepts and gives constructive criticism
•  Follows all relevant procedures, processes, and policies
•  Meets deadline, cost, and quality requirements for outputs
•  Monitors own work to correct errors
•  Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

•  Identifies the immediate and peripheral clients of own work
•  Establishes and maintains effective working relationships with clients
•  Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

•  Contributes to colleagues’ learning
•  Demonstrates interest in improving relevant skills
•  Demonstrates interest in acquiring skills relevant to other functional areas
•  Keeps abreast of developments in own professional area

Communication

•  Actively shares relevant information
•  Clearly communicates, and listens to feedback on, changing priorities and procedures
•  Writes clearly and effectively, adapting wording and style to the intended audience
•  Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

•  Proactively develops new ways to resolve problems
•  Leadership and Negotiation
•  Convinces others to share resources
•  Presents goals as shared interests

Performance Management

•  Provides constructive feedback to colleagues
•  Provides fair, accurate, timely, and constructive staff evaluations
•  Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

•  Sets clear and achievable goals consistent with agreed priorities for self and others
•  Identifies priority activities and assignments for self and others
•  Organizes and documents work to allow for planned and unplanned handovers
•  Identifies risks and makes contingency plans

Professionalism

•  Masters subject matter related to responsibilities
•  Identifies issues, opportunities, and risks central to responsibilities
•  Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
•  Persistent, calm, and polite in the face of challenges and stress
•  Treats all colleagues with respect and dignity
•  Works effectively with people from different cultures by adapting to relevant cultural contexts
•  Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

•  Actively contributes to an effective, collegial, and agreeable team environment
•  Contributes to, and follows team objectives
•  Gives credit where credit is due
•  Seeks input and feedback from others
•  Delegates tasks and responsibilities as appropriate
•  Actively supports and implements final group decisions
•  Takes joint responsibility for team’s work

Technological Awareness

•  Learns about developments in available technology
•  Proactively identifies and advocates for cost-efficient technology solutions
•  Understands applicability and limitation of technology and seeks to apply it to appropriate work

Team management

•  This role has no team management responsibility.

Further information

•  Qualified female candidates are encouraged to apply for this role.

Application Instructions:

The application deadline is on 14th-Oct-2024. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:

Official Job Website: https://ctg.org/work-with-us/jobs/