Legal Secretary at Gtext Holdings

Job Title: Legal Secretary

Activities

• Draft, proofread, and format legal documents, including pleadings, contracts, and correspondence.
• Prepare and file legal documents with courts and administrative agencies.
• Maintain and organize case files and legal documentation, both electronic and physical.
• Schedule appointments, court dates, and meetings for attorneys and clients.
• Manage attorneys’ calendars, ensuring efficient time management.
• Answer and direct incoming calls, taking accurate messages as needed.
• Communicate with clients, witnesses, and other stakeholders to gather information and provide updates on case progress.
• Assist clients with inquiries regarding case status and documentation requirements.
• Conduct legal research as directed and summarize findings for attorneys.
• Ensure compliance with legal procedures and deadlines by monitoring case timelines and filing requirements.
• Assist with billing processes, including tracking billable hours and preparing invoices.
• Maintain accurate records of expenses and client billing statements.
• Maintain office supplies and equipment, ensuring the workspace is organized and functional.
• Assist with other administrative tasks as assigned by attorneys or supervisors.

Candidate Profile

• High school diploma or equivalent; an associate degree in paralegal studies or related field preferred.
• Minimum of 2 years of experience as a legal secretary or in a similar administrative role within a legal environment.
• Proficient in legal terminology and procedures.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal software (e.g., [insert relevant software]).
• Ability to manage multiple tasks and prioritize effectively.
• Strong problem-solving skills and a proactive attitude.
• Confidentiality and professionalism in handling sensitive information.

Application Instructions:

The application deadline is 10th October, 2024. Therefore qualified and interested candidates  should send their CV to: [email protected] using the Job Title as the subject of the mail.