Executive Assistant at a Leading Trading Company – Fadac Resources and Services Limited

Job Title: Executive Assistant

Activities

• Assist with technical tasks including data analysis, report generation, conduct research, and provide insights on technical issues relevant to Sunbeth’s operations and strategic goals,
• Assist in developing and implementing strategic plans and initiatives, monitor industry trends, and provide insights.
• Manage the GGM’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain files and records, both physical and digital.
• Handle incoming and outgoing correspondence, including email management.
• Plan, coordinate, and ensure the GGM’s schedule is followed and respected.
• Organize and prepare for meetings, including gathering documents and attending to logistics.
• Take minutes during meetings and ensure timely follow-up on action items.
• Assist in identifying and implementing innovative solutions to improve operational efficiency.
• Support the GGM in developing strategic initiatives and problem-solving strategies.
• Prepare detailed and accurate reports, presentations, and documentation for executive meetings.
• Summarize data and insights effectively for decision-making purposes.
• Utilize Microsoft Excel for data analysis, financial modeling, and reporting.
• Create professional presentations using Microsoft PowerPoint to communicate findings and recommendations.
• Facilitate effective communication and maintain strong relationships with C-suite executives.
• Coordinate and schedule meetings, ensuring all necessary documentation and information is prepared.
• Demonstrate strong attention to detail and accuracy in all tasks.
• Analyze complex information and provide clear and concise summaries.
• Act as a liaison between the GGM and internal/external stakeholders.
• Draft and review reports, speeches, presentations, and other documents as the GGM requires.
• Assist in the planning and executing of projects, ensuring they align with the GGM’s goals and objectives.
• Conduct research and compile data to support project decision-making.
• Handle sensitive information with the highest degree of integrity and confidentiality.
• Assist with personal tasks for the GGM as required.
• Perform other administrative duties as assigned to support the overall functioning of the executive office.

Candidate Profile

• Bachelor’s degree in finance, Business Administration, or a related field.
• Advanced degree or professional certifications (e.g., CFA,CPA) is a plus.
• Minimum of 3 years of experience in an executive/technical support role, preferably supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent report writing and communication skills.
• Strong analytical and problem-solving skills.
• Detail-oriented with a high degree of accuracy.
• High level of professionalism and strong interpersonal skills.
• Highly organized with the ability to manage multiple priorities.
• Ability to work independently as part of a team, think creatively, and propose new solutions.
• Detail-oriented with a high degree of accuracy.

Application Instructions:

The application deadline is 12th October 2024. Therefore qualified and interested candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.