Office Manager at Moniepoint Incorporated

Job Title: Office Manager

Activities

• Oversee the general office environment, ensuring cleanliness, orderliness, and organization.
• Coordinate with building management, vendors, and contractors to manage office services (e.g., maintenance, cleaning, utilities).
• Maintain office supplies by anticipating needs, ordering, and ensuring the timely delivery of stock.
• Manage office equipment (printers, computers, etc.) and troubleshoot minor issues.
• Provide administrative support to senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Assist with document preparation, reports, presentations, and correspondence.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Assist HR with onboarding new employees by preparing workstations, welcoming new hires, and ensuring a smooth onboarding experience.
• Maintain and update office policies as necessary.
• Act as a liaison for staff and help foster a positive and productive office culture.
• Organize office events, meetings, and team-building activities.
• Coordinate internal meetings, including booking meeting rooms, organizing catering, and preparing materials.
• Ensure compliance with health and safety regulations, conducting regular checks and arranging necessary training for staff.
• Serve as a point of contact for emergency procedures and coordinate office safety drills.
• Track office-related expenses, prepare reports, and assist with budget management.
• Assist in liaising with finance for invoice processing, petty cash management, and expense claims.

Candidate Profile

• Experience: Must have 3-5 years of office management, administrative, or operations experience in a similar role, preferably within a fast-paced and growing company.
• Education: Bachelor’s Degree in Business Administration, Office Management, or a related field (or equivalent experience).
• A proactive attitude and the ability to anticipate office needs.
• Experience working in a technology-driven environment is a plus.
• Ability to maintain confidentiality and handle sensitive information.
• Positive and approachable demeanor, fostering a collaborative work culture.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other administrative tools.
• Experience using office management software and systems is a plus.
• High attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Application Instructions:

The application deadline is Not Specified. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy

Website:
Official Job Website: https://moniepoint.com/careers

What to expect in the hiring process

• A preliminary phone call with one of our recruiters.
• A panel technical interview with existing Chief Operations Officer