Procurement Officer at the International Rescue Committee (IRC)

Job Title: Procurement Officer

Activities

• Responsible for implementing procurement plans & strategies and ensuring all program procurement needs are met on time in accordance with GSC and donors’ standards
• Support in the development of procurement specifications
• Processing approved Purchase requests through the procurement software (Integra) and ensuring data accuracy.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that are transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.
• Perform Market Analyses by collecting, organizing, and analyzing market data and financial reports
• Support in development of procurement specifications and scope of work.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• Review procurement documents for accuracy before submission for review and approval.
• Monitor the assigned procurements to ensure timely and efficient execution.
• Ensure effective communication between operations team, requestors and suppliers
• Contract Management:
• Responsible for managing contracts and supplier performance to ensure that terms & conditions, and standard operating procedures are adhered to as provided by GSC.
• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators.
• Supplier Management:
• Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:
• Maintain suppliers’ files and documentation
• Documents supplier performance
• Maintain supplier performance scorecards.
• Compliance and Ethics:
• Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned).
• Identifying and analyzing compliance risk in procurement processes.
  Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)
• Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow-up.
• Ensure all staff (international and national) are familiar with and comply fully with the IRC Way policies.
• Implement and sustain segregation of duties in procurement and other related functions.
• Review and provide feedback on assigned supply chain reports submitted by the country office.
• Develop and support the implementation of improvement plans.
• Promptly Inform your Supervisor of any areas of concern or potential or suspected supply chain policy violations.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan)
• Key Working Relationships:
• Position Directly Reports to:  Supply Chain Manager  
• Position directly supervises:  Nil

Candidate Profile

• Diploma or Degree in  a relevant field.
• Must possess at least three (3) years’ experience in Supply Chain management
• Minimum of 3 years working experience
• Competency in Microsoft suites  ( Ms word, excel, PPT,outlook)
• Must have cognate skills in computer appreciation.
• Must have experience working with ERP.
• MUST possess a high level of integrity and with good interpersonal skills
• Ready to work in difficult environmental conditions.
• Excellent negotiator and good communicator
• Flexible and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
• Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
• Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor while maintaining a high level of confidentiality.
• Excellent interpersonal, organizational, and time management skills.
• Ability to work in and as a team.
• Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Application Instructions:

The application deadline is Not Specified. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy

Website:
Official Job Website: https://careers.rescue.org/us/en