Warehouse Assistant at Smiling Hearts Initiatives International

Job Title: Warehouse Assistant

Activities

• Establish detailed mapping of available storage facilities and maintain up-to-date stock records for each area/facility. This includes bin cards, stock cards, spread sheets, and clearly labelled goods.
• Maintain Total Inventory Management (TIM) system for SHI warehouse.
• Maintain appropriate stock of frequently used supplies through establishing a reorder level consistent with monthly usage.
• Liaise with the Procurement team and Admin team to ensure all stored materials earmarked for a specific location are made ready for onward transport,
• Safeguarding commodities from any type of damages. To this effect, the Warehouse Assistant must ensure that:
  • Storage is safe and clean, and protects commodities from damage and loss     
  • Expiry dates of perishable commodities are regularly followed
  • Goods are kept according to their homogeneity, and all materials must be kept visibly separate.
• Follow established procedures for depositing and withdrawing goods from stores and conduct regular inventory checks.
• Ensuring that regular stock reconciliation is carried out and any discrepancies are properly investigated and reported to the Logistics Officer
• Prepare and submit Weekly, Monthly, and Quarterly Stock Reports to line manager as needed.
• Ensure warehouses are clean and goods are well organized according to their type and homogeneity at all times
• Ensure the effective and efficient use of all Smiling Hearts Initiatives resources in order to keep costs low and ensure safety in the workplace.
• Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.
• Advise your line manager on potential disposable of stocks.
• Maintain all warehouse & Asset files adequately.
• Review on a daily basis and follow up with relevant staff to receive all orders with nearing or reached due dates
• Collaborate with Team Lead during deliveries and dispatch of items from the warehouse

Candidate Profile

• Bachelor’s Degree in Logistics / Supply Chain Management, Social Sciences, and any other relevant qualifications.
• Minimum of 3 years of relevant experience in logistics and supply chain management, preferably within the shelter, NFI, or humanitarian assistance sectors.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a diverse team environment.
• Ability to manage multiple priorities and work under pressure, with strong problem-solving and critical-thinking skills.
• High level of integrity, with a commitment to promoting accountability, transparency, and ethical practices.

Application Instructions:

The application deadline is 8th November 2024. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION”