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Executive Assistant to HNWI at Myrtle Management Consultants Limited

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View Jobs at Myrtle Management Consultants Limited
Full Time Jobs
Lagos
Posted 7 months ago

Job Title: Executive Assistant

Activities

  • Coordinate scheduling and maintain executive’s calendar to optimize hours of day
  • Work to understand the business to readily determine whether to accept a meeting request or request more information regarding the meeting request
  • Request contact information of meeting attendees for the executive to be prepared for future communication
  • Answer executive’s phone and obtain information from caller for executive to readily understand purpose of call and prioritize returning the call
  • Work to be cost effective with expenses associated with travel, office administration and meetings
  • Manage executive’s e-mail inbox by dealing with attachments for future reference and print out e-mails that require the executive’s review/action
  • Organize documents in document management system; maintain file folders and system for ready access to documents and information
  • Data input: create tables in excel; organize information from various sources
  • Work closely with Executive’s direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information and plans
  • Utilize relationship building skills to make key activities and requests happen
  • Manage executive’s Travel and Expense account
  • Preview reports of executive’s direct reports to verify appropriate account allocation and to conform to company policy before the executive reviews the reports
  • Handle all expense reports for Executives and process invoices
  • Coordinate and/or edit presentations
  • Coordinate executive’s participation in events
  • Purchase and/or coordinate executives’ hardware (cell phone, laptop, printer, etc.)
  • Coordinate executives’ participation with boards, on behalf of company and outside of company.
  • Develop and maintain network/relationship with assistants of network general managers.

Candidate Profile

  • A Legal, Business Administration Degree or any relevant field is preferred or equivalent experience.
  • Minimum 5 plus years proven administrative experience supporting at the executive level
  • Experience coordinating varied executive travel arrangements
  • Strong interpersonal skills
  • Must be MS Office proficient: Excel, Word, PowerPoint
  • High level of confidentiality required
  • Strong organizational skills and ability to work efficiently in a fast-paced environment
  • Excellent verbal and written communication skills are required
  • Excellent problem-solving skills
  • Strong attention to detail
  • The ability to work independently as well as part of the team
  • The ability to prioritize work to effectively handle projects simultaneously under tight deadlines

Application Instructions:

The application deadline is 30th October 2024. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION”

Job Features

Job CategoryAssistant Jobs, Executive / Management Jobs

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