Administrative Manager at Talents and Skills Africa Consulting

Job Title: Administrative Manager

Activities

• Manage day-to-day office operations, ensuring the office environment is clean, safe, and well-organized.
• Oversee office systems, including filing, communication, and procurement, to ensure efficiency.
• Ensure the proper functioning of office equipment, including IT infrastructure, and arrange for repairs or replacements when necessary.
• Lead and manage the administrative team, including receptionists, office assistants, and clerks.
• Conduct regular performance reviews, provide feedback, and facilitate professional development.
• Oversee staff scheduling, attendance, and workload distribution to ensure optimal performance.
• Manage the procurement of office supplies, equipment, and services.
• Liaise with vendors and suppliers to negotiate contracts, manage deliveries, and ensure timely payments.
• Monitor office supply inventories and order necessary items to avoid stock shortages.
• Prepare and manage the administrative budget, tracking expenses to ensure cost-effectiveness.
• Work closely with the finance department to process invoices, manage office-related expenses, and prepare financial reports.
• Identify opportunities to reduce costs and improve efficiency without compromising quality.
• Develop, implement, and update office policies and procedures to ensure smooth operations and compliance with company standards.
• Ensure that all office practices comply with legal and regulatory requirements, such as health and safety standards.
• Regularly review policies to adapt to organizational changes or new regulations.
• Serve as a liaison between the administrative team and other departments, ensuring clear communication and collaboration.
• Support senior management by organizing meetings, preparing reports, and handling confidential information.
• Act as the primary point of contact for external stakeholders regarding office-related matters.
• Plan and coordinate company events, meetings, and conferences, handling logistics such as venue booking, catering, and technology setup.
• Ensure that all administrative details for internal and external events are handled efficiently and professionally.
• Oversee the administration of office technology, including computers, software, and communication systems.
• Coordinate with the IT department to address technical issues and ensure that systems are secure and functional.
• Recommend and implement new office technologies and systems to improve productivity and communication.

Candidate Profile

• Education: Bachelor’s Degree in Business Administration, Management, or a related field.
• Experience: 2 – 5 years of experience in office administration.
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with office equipment.
• Strong written and verbal communication skills.
• Ability to work independently and make decisions in a fast-paced environment.
• Financial management skills, including budget preparation and expense tracking.

Application Instructions:

The application deadline is 5th November 2024. Therefore qualified and interested candidates should send their CVs to: [email protected] using the Job Title as the subject of the mail.