Administrative Officer at Woodgate Structure Limited

Job Title: Administrative Officer

Activities

• An administrative officer’s job description typically includes a variety of tasks that support the day-to-day operations of an organization:
• Administrative support: Answering phones, greeting visitors, and handling complaints
• Office management: Maintaining office supplies, equipment, and records
• Scheduling: Coordinating schedules and arranging meetings
• Communication: Distributing memos and reports, and ensuring staff are kept informed
• Policy: Creating and updating office policies and procedures
• Staff management: Monitoring staff performance, handling disciplinary issues, and collaborating with HR on recruitment and training
• Budgeting: Preparing budget estimates, ensuring compliance with budgetary laws and rules, and recommending expenditures
• Travel: Making travel arrangements for staff
• Documentation: Updating computer records and maintaining office correspondences
• Administrative officers should be organized and able to multitask.They should also have strong communication skills and knowledge of productivity tools like Microsoft Office Suite.

Candidate Profile

• Managing schedules: Administrative officers organize and oversee schedules for managers, teams, or multiple employees.
• Handling documents: Administrative officers are responsible for all office paperwork, records, and customer service.
• Maintaining inventory: Administrative officers ensure that office supplies are maintained by checking inventory and working with vendors.
• Managing finances: Administrative officers may handle tasks related to an organization’s finances, including budgeting, inventory management, and auditing.
• Event planning: Administrative officers may be responsible for planning and organizing events.
• Interpersonal communication: Administrative officers interact with colleagues, clients, and customers via telephone and face-to-face.
• Clerical duties: Administrative officers may perform more general clerical duties.
• Payroll and accounting: Administrative officers may handle payroll and accounting activities.
• Communications: Administrative officers may receive and forward communications.
• File security: Administrative officers ensure the confidentiality and security of files and filing systems.
• Administrative officers should be highly organized, self-motivated, and have strong communication skills.
• They should also be detail-oriented to ensure that all tasks are completed accurately.

Application Instructions:

The application deadline is 30th November 2024. Therefore qualified and interested candidates should send their CV to: [email protected] using the job title as the subject of the mail.