Finance and Administrative Officer, NTPMP, at Management Systems International (MSI)

Job Title: Finance and Administrative Officer, NTPMP

Project Summary:

The purpose of the Nigeria Third Party Monitoring Project (NTPMP) contract is to provide independent, verifiable, primary data regarding the outputs and quality of humanitarian assistance activities funded by the United States Agency for International Development’s Bureau for Humanitarian Assistance (USAID/BHA) in Nigeria through comprehensive third-party monitoring (TPM). TPM is necessary to ensure USAID/BHA has sufficient information to perform oversight and accountability of implementing partner (IP) activities. Due to the non-permissive environment in Nigeria and the inability of USAID/BHA staff to travel to activity implementation sites, TPM is essential to fulfill this purpose. USAID/BHA will use TPM information provided by the NTPMP to identify issues and challenges related to the delivery of goods and services, potential large-scale aid diversion, accountability to affected populations, and make real-time programmatic adjustments and inform future programmatic decisions and designs.

**Please note: Only Nigerian citizens are eligible for this position**

Position Summary:

The Finance and Administrative Officer will support the project’s financial and administrative functions. This role involves managing petty cash, processing travel expenses, preparing payments, and maintaining financial records. The Officer will also coordinate procurement actions, travel arrangements, and office maintenance. Additionally, this position will support the Finance Officer with statutory remittances, audits, and financial reporting, ensuring compliance with organizational and donor requirements. This full-time position is anticipated to last for five years and be based in Abuja, Nigeria.

Responsibilities:

• Support procurement actions for office supplies for daily office operations.
• Manage petty cash, process travel expenses, and distribute cash advances.
• Prepare payments for suppliers and staff, handle deposits/withdrawals, and make bank transfers for project operations.
• Maintain records of calls and visitors, coordinate with security guards, and ensure compliance with security directives and office policies.
• Assist in the management and maintenance of project office facilities.
• Maintain up-to-date records of vendor and service agreements to ensure timely payments.
• Coordinate travel arrangements, including flight and hotel reservations, car hires, airport transfers, and communication tools for HQ staff and consultants.
• Maintain financial records and databases and assist in recording financial transactions in QuickBooks.
• Support the Finance Manager in ensuring prompt remittance of statutory deductions to government authorities.
• Assist the Finance Manager with scanning, filing, and archiving financial documents.
• Process requests for disbursement forms and approvals for cash/cheque payment vouchers.
• Maintain the filing structure of processed and approved payment vouchers.
• Review invoices from service providers before processing payments.
• Harmonize the Operations Monthly Forecast and ensure funds are allocated accordingly.
• Support the Finance and Administrative Manager in preparing financial expense reports and the monthly Field Expense Report for MSI Headquarters.
• Archive monthly financial documents for internal records.
• Coordinate the annual audit and handle auditor queries.
• Ensure all payment vouchers are supported by relevant documentation.
• Provide regular updates to the Finance and Administrative Manager to aid decision-making.
• Lead the Monthly Management Letter process from internal auditing to the Finance and Administrative Manager.
• Enter all vouchers into QuickBooks.
• Support administrative and logistical project activities.
• Perform other duties as needed.

Qualifications: 

• Bachelor’s degree in accounting, finance, or a related field is required. Master’s degree preferred.
• Minimum five years of experience in finance and administration, ideally in the development sector or with international organizations required.
• Experience with financial systems, especially for USAID-funded programs.
• Experience with audits and handling auditor queries.
• Strong communication, problem-solving, attention to detail, organizational skills.
• Ability to manage tasks independently.
• Ability to work well in a fast-paced environment, staying positive and flexible.
• Ability to build good working relationships with various stakeholders.
• Ability to multi-task, think strategically, and support program goals.
• Proficiency in Microsoft Office Suite such as Word, PowerPoint, and Excel, and QuickBooks.
• Fluency in English is required.

Application Instructions:

The application deadline is not specified. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:

Official Job Website: https://www.msi.com/index.php