Project Admin Assistant – BMZ TDA Project at Christian Blind Mission (CBM)

Job Title: Project Admin Assistant – BMZ TDA Project

These are your responsibilities

• Supports the coordination of the procurement process and assists the Senior Officer Administration & HR in planning and organizing events, accommodation and travel bookings.
• receives/delivers hand-mail, manages the petty cash and assists in secretarial and administrative matters for the efficient running of the project.
• Create an efficient filing/labelling system.
• Ensure proper filing of documents as requested by colleagues.
• Assist in photocopying, scanning and binding of documents as requested by other colleagues.
• Ensure adequate procurement report writing.
• Takes Minutes of Meetings and ensure adequate report writing.
• Work with the Finance Manager and support the Senior Officer Admin and Human Resources to ensure that utilities are timely paid.
• Ensure consolidation and timely stocking and restocking of daily office supplies (stationeries, spare parts, kitchen consumables, telephone airtime, cards etc.).
• Provide necessary meeting stationeries when needed.
• Ensure proper management and timely replenishment of the petty cash.
• Perform any other administrative duties as assigned.
• Have an understanding of the CBM Finance Handbook section on procurement policies and best practices.
• Participate in procurement meetings as directed by the Senior Officer, Admin& HR.
• Maintain an appropriate data base to track and manage vendor lists and running contracts under works, consultancy and services within required threshold.
• Support the Senior Officer Admin & HR in handling all consultancy contracts and processes.
• Support in providing regular contract status reports using the contracts Database.
• Assist in organizing tendering processes as required, ensuring processes are transparent, provide value for money and are properly documented.
• Assist the Senior Officer Admin & HR in ensuring that contract terms are observed by contractors, constantly making follow-ups and providing necessary amendments for contracts
• Support in ensuring timely and accurate payment processing and documentation.
• Assist in maintaining a database of prequalified vendors and contractors used by CBM CO.
• Ensure proper filing of all project procurement documents.
• Maintain an updated asset/inventory management processes including tagging and periodic assessments.
• Carry out any other duties as assigned by the Senior Officer Administration & HR.

These are your qualifications

• Business Management or Administration and office Technology & Management or related field.
• Any professional administrative qualification will be an advantage.
• Two years’ of experience in a similar role.
• Demonstrated experience in Microsoft packages (Outlook, Word, Excel) and good report writing skills.
• Effective communication skills (Verbal and Written).
• Ability to work in a fast-paced, team-oriented environment while juggling multiple/conflicting priorities and deadlines especially in organizing accommodation and flight bookings.
• Good written and spoken English.
• Ability to integrate into a multi-cultural environment.
• Reflects CBM values in daily work.
• Willingness to learn.
• Able to work independently and as a member of a team.

What we offer

• A meaningful position with a lot of creative freedom in the world’s leading organisation in the field of Disability Inclusive Development
• A fair salary and other social benefits based on the local conditions in the country you apply for
• An approachable, agile organisation with self-reliant people in a diverse and collegial team and great team spirit

Application Instructions:

The application deadline is on 10th/December/2024. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Note:

• Please apply exclusively online via our applicant portal (see APPLY NOW).
• A letter of motivation, CV and relevant (work) references complete your application.
• We look forward to receiving your application! 
• We would like to further promote diversity in our teams and therefore welcome applications from people of different ethnic and social backgrounds, religions and world views, different ages and genders, and especially from people with disabilities.
• Suitability is decisive, gender is irrelevant!.

Website:

Official Job Website: https://jobs.cbm.org/