Finance Coordinator – Kaduna at Save the Children Nigeria

Job Title: Finance Coordinator – Kaduna

CHILD SAFEGUARDING: Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

ROLE PURPOSE:

This position will be responsible for implementing and/or coordinating all financial support functions for the Reaching Out of School Children project in Kaduna State. To provide a sound financial management and value-added support to budget holder and other stakeholders. The role holder will be responsible for the donor financial reporting and analyses

SCOPE OF ROLE: Reports to: Project Director

Staff directly reporting to this post: Finance Officer

Matrix Report – Finance Director

KEY AREAS OF ACCOUNTABILITY:

Key Accountabilities

Have essential knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear and have strong.

understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud& dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Financial and Donor Reporting:

•  Production of highest quality donor financial reports along with the FX analysis
•  Produce management reporting and KPI commentary for allocated areas
•  Produce financial analyses to provide insight and timely actionable information
•  Support in the production of ad hoc financial analyses for Leadership and stakeholders

Payment Review

•  Ensure all financial transactions in the state office are appropriately approve, authorize and administer, in line with SC & Donor policies.
•  Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
•  Process all banking activities in the state office, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
•  Responsible for monthly recharges processing (Reversal and re-class) as well as daily matching of transaction on Agresso.

Financial Recording

•  Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
•  Ensure adequate safeguarding of all vouchers manually and electronically
•  Ensure adequate safeguarding of all financial instruments
•  Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja
•  Focal person on PROSAVE invoicing and reconciling in the state and Pro-team meetings

Cash and Budget Management

•  Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
•  Ensure that the Field Manager receives timely and accurate information to inform activity planning and forecasts.
•  In collaboration with the line manager support monthly budget phasing and annual pipeline analysis as well as BVA

Procurement

•  Represent Finance at Procurement Committee meetings
•  Validate Purchase Vouchers within the Finance Coordinator’s Limit
•  Follow up on all outstanding invoices, payments in the field offices

Statutory Regulations

•  Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
•  Monthly submission of EFCC report to the country Office

Partner Management

•  Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (52000)
•  Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.

Business Partnering

•  Conduct state level finance induction for all new staff on finance policies, systems and procedure
•  In collaboration with the line manager support the training in financial management in accordance with SC’s financial

management policies.

Audit & Evaluation:

•  Assist with the Internal and External audit preparations including putting together relevant documentations for the

Audit

•  Coordinate all SC awards audits and ensure complete implementation of recommendations and findings
•  Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Lead

Safeguarding

•  Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard.

SKILLS AND BEHAVIOURS (our Values in Practice) Accountability:

•  accuracy and timeliness in all areas of responsibility
•  high level of accuracy in work, and ability to analyze complex sets of relationships and situations
•  holds self and others accountable

Ambition

•  creating best-in-class EA function
•  future-orientated, thinks pro-actively

Collaboration:

•  working effectively with stakeholders to achieve common goals
•  excellent communication and interpersonal skills
•  builds and maintains effective relationships, with their team, colleagues, members and external partners
•  approachable, good listener, easy to talk to

Creativity:

•  designing more effective admin systems
•  willing to take disciplined risks

Integrity:

•  Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

QUALIFICATIONS

MANDATORY:

•  Professional accountancy qualifications – ACA, ACCA, CPA, CIMA, CNA
•  HND/BSc./MBA in accountancy
•  Minimum 5 years’ experience in INGO
•  Proficient in computer skills with an excellent working knowledge of advance excel.
•  Perfect understanding of Nigerian tax laws and other compliance regulations

DESIRABLE:

•  Experience working in a multi donor environment is considered a very strong advantage
•  Sound knowledge of financial analysis and donor financial reporting
•  Audit or tax consultancy experience
•  Knowledge of Agresso FMS and ProSave will be an added advantage

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and

Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks,

reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Application Instructions:

The application deadline is on 23rd December, 2024. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://www.savethechildren.net