Executive Assistant at Contec Global Group

Job Title: Executive Assistant

Job Summary

• The Executive Assistant provides high-level administrative support to senior executives by managing schedules, handling correspondence, and performing a variety of tasks to ensure efficient day-to-day operations.
• This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced environment.

Key Responsibilities
Calendar & Schedule Management:

• Manage and coordinate the executive’s calendar, scheduling meetings, calls, and appointments.
• Prioritize and resolve scheduling conflicts proactively.

Communication:

• Act as a point of contact between executives and internal/external stakeholders.
• Handle emails, phone calls, and correspondence on behalf of the executive.
• Prepare and review communications such as reports, memos, and presentations.

Meeting Preparation:

• Organize and prepare for meetings, including gathering agendas, documents, and materials.
• Record minutes and follow up on action items.

Travel Coordination:

• Arrange complex travel plans, itineraries, and accommodations for domestic and international trips.

Project Support:

• Assist in project planning, execution, and monitoring as directed by the executive.
• Conduct research, compile data, and prepare reports.

Document Management:

• Organize and maintain files, records, and confidential documents.
• Handle expense reports, invoices, and administrative paperwork.

Event Coordination:

• Plan and coordinate company events, off-site meetings, and other executive activities.

Task Prioritization:

• Prioritize multiple tasks and assignments, ensuring timely completion and high-quality results.

Confidentiality:

• Maintain discretion and confidentiality in handling sensitive information.

Administrative Support:

• Provide general administrative support, including filing, copying, and office supply management.

Qualifications & Requirements

• Bachelor’s degree preferred or equivalent experience.
• Experience: 3-5+ years of experience supporting C-level executives or senior management.

Skills:

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to multitask, prioritize, and handle pressure in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Professional discretion and the ability to handle confidential information with integrity.

Key Attributes:

• Proactive, self-starter with a “can-do” attitude.
• Ability to anticipate needs and act without direct supervision.
• Strong interpersonal skills and the ability to build relationships.
• Flexible, adaptable, and resourceful.

Working Conditions:

• Office-based with occasional remote work flexibility.
• May require overtime or travel as needed.

Salary
N150,000 – N250,000 Monthly.

Application Instructions:

The application deadline is on Not Specified. Qualified and interested candidates can: Click here to apply online. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://www.contecglobal.com/index.html

Note:

Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.