Head of Mission at Cooperazione Internazionale Fondazione (COOPI)

Job Title: Head of Mission

Role purpose

The Head of Mission (HoM) provides leadership and strategic direction of COOPI’s operations in the country in collaboration with the Regional Coordinator, and is responsible for the implementation and development of the country program in line with COOPI’s organizational and country strategy, policies and procedures. The HoM is also responsible for the management and capacity building of the staff, securing donor funding and to represent the organization to the government, donors, and other appropriate bodies – including clusters, UN agencies and the media.

Main responsibilities

Organization and management

• Strategy and planning: verify and proposes to the Regional Coordinator the intervention priorities to consolidate the organization’s opportunity to be more involved in the country. Contributes to the definition of the Country Strategy;
• Program extension: coordinate and lead the elaboration, writing and documents’ preparation for presenting new projects ;
• Visibility: cooperate with the Communication and Fund-Raising office for all communication, awareness and fundraising activities implemented in and for the country;
• Procedures: coordinate and monitor the projects , guaranteeing the correct implementation in conformity with the contractual obligations and donors’ procedures, and in line with COOPI’s procedures and management standards;

Administration and Finance

• Economic and financial management: is responsible for the country’s economic result . Supervises the financial management in collaboration with the Country Administrator and ensure – through the administrative function – that all financial reporting deadlines and donor/COOPI’s procedures are respected. Participates in the projects/coordination budget preparation . Has the signature for all COOPI’s bank accounts in the country.

Logistics

• Country office management: is responsible for all different aspects related to the country office management, such as economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization’s guidelines. Guarantees the respect of the country’s legislation and administrative regulation .

Safety and Security

• Staff security: is responsible for the expatriate staff security , for the correct implementation and respect of the general security rules.

Human Resources

• Staff management: is responsible for the local staff management . Participates and supports the Regional Coordinator and the Human Resources office in the selection of the expatriate staff. Coordinates and monitors the country’s expatriate management staff .

Reporting

• Is responsible for supervising the preparation of project reports and all the monitoring documents requested;
• Ensures the transmission of all official and administrative project documents to the central headquarters.

Institutional relations

• Manages relations with the main institutional donors for the ongoing projects . Represents COOPI in the country/area by engaging in relationships with institutions, NGOs, local and international organizations and partners to guarantee the quality implementation of the projects. Is responsible for the organization’s reputation in country.

Requirements:

Essentials

• University degree in relevant subjects;
• A minimum of five years of relevant working experience is required;
• At least three years of demonstrated successful experience in international relief and development in a similar position is required;
• Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
• Experience in liaising with governmental/local authorities, IOs and NGOs;
• Demonstrated ability to work in stressful environments and under pressure;
• Experience in working in conflict-prone environments a plus;
• Proven capacity in managing a team is essential;
• Monitoring and evaluating skills , analyze financial and project data and make strategic decisions based on this analysis;
• Fluency in English language;
• Computer literate.  

Desired

• Experience in logistics, procurement and security matters is a strong advantage;
• Previous work experience in MENA Region is a plus;
• Previous work experience with COOPI is a plus;
• Experience in managing complex consortium/partnerships is an advantage;

Application Instructions:

The application deadline is on 20th-January-2025. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:

Official Job Website: https://www.coopi.org/