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Female Executive Assistant at a Tech and Media Startup

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Full Time Jobs
Ikeja Lagos
Posted 6 months ago


Job Title: Female Executive Assistant

Job Summary

  • The Female Executive Assistant must be a creative self-starter and enjoy working within an entrepreneurial space that is mission-driven, results and growth oriented.
  • Able to exercise good judgement and able to maintain a balance among priorities.
  • The Executive Assistant will have the ability to work independently to handle a variety of activities and confidential matters with discretion.

Responsibilities

  • Track CEO’s commitments, goals, projects, tasks and deadlines
  • Ensure Operations are effectively delegated, re-prioritized, or addressed, navigating demands and time pressure
  • Organise and attend select meetings, take notes, capture action items, and ensure follow through
  • Anticipate and address problems proactively
  • Represent the CEO in internal and external communications
  • Draft and edit correspondence that is often sensitive and confidential
  • Manage administrative and operational issues
  • Maintain the CEO’s calendar; ensure his time is allocated to the highest priorities
  • Prepare expense reports
  • General ADHOC duties; including ordering items and organising the office
  • Support partner’s relationship development
  • Conduct research and analysis on potential partners / markets
  • Follow up on contacts made by the CEO; support the cultivation of ongoing relationships
  • Track relationship developments in database or CRM
  • Help key CEO meetings and teams to be effective
  • Research and prepare select reports and materials
  • Help build the strongest possible team
  • Interviewing, recruiting, training and disciplining staff
  • Plan work schedules for individuals and teams.
  • Address problems and troubleshoot accordingly.
  • Maintains files of all employees, expenses, payroll, etc.
  • Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems, as necessary.

Financial Responsibilities:

  • Reviewing staffing levels to meet service, operational and financial objectives.
  • Maximise revenue opportunities through analysing sales figures and effective forecasting.
  • Reviewing, monitoring, and managing budgets.
  • Manage budgets and financial plans and control expenditure.
  • Prepare daily/weekly and monthly reports and meet deadlines.
  • Monitor staff payroll and manage wages.

Characteristics and Qualification of an Ideal Candidate

  • Bachelor’s Degree in either Law, Business Administration or Business Management
  • Strong work tenure: minimum 2 year of experience supporting Executives, including experience in Operations
  • Passion for results and mission
  • Expert-level verbal and written communication skills
  • Proven ability to use outstanding interpersonal and communication skills to build strong relationships and negotiate challenging situations.
  • Highly organised, and highly detail-oriented with strong management and organisation skills; able to perform and prioritise multiple tasks seamlessly
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity such as responsible with sensitive information.
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion
  • Flexible and adaptable – absolutely key.
  • Comfortable in a high performing, fast-paced and quickly growing organisation; demonstrated ability to achieve high performance goals, meet deadlines and adapt to changing circumstances
  • Highly proficient with the Microsoft Office Suite and able to pick up other applications quickly
  • Excellent writing, editing, grammatical, organisational, and research skills; able to conduct research and present data in a succinct and well-written manner

Ability to commute/relocate:

  • Ikeja : reliably commute or plan to relocate before starting work (required).

Salary
N300,000 – N500,000 Monthly.

Application Instructions:

The application deadline is no 31st January, 2025. Qualified and interested candidates should send their updated Resume to: [email protected]   using the Job Title as the subject of the email.

Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Note

  • If you would like an accommodation, we can offer a 6months free serviced accommodation for the right candidate, please email us at, please email us at [email protected].
  • This information will be used only for determining an appropriate accommodation for the interview process.
  • This is a fantastic opportunity for all.

Job Features

Job CategoryExecutive Assistant

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