Office Manager at the Economic Community of West African States (ECOWAS)

Job Title: Office Manager

Role Overview

• Under the supervision of the Executive Assistant of the Director General, the Office Manager should play a vital role in the smooth running of the Directorate.
• From welcoming visitors to reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondence and filing documents, her duties will be critical to the daily activities of the Institution.
• In this regard, he/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.  

Role and Responsibilities

• Management of the Supervisor’s schedule: receive and welcome visitors; organise and manage appointments; keep the Supervisor’s timetable; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond; manage the Director’s diary and schedule.
• Administrative management: organise meetings; receive, draft, type and make follow-up on administrative letters; meeting room bookings; provide supplies to the office.
• Management of mail: Create a recording system of in-coming and out-going mails; ensure archiving and filing of documents; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted to the Director for signature.
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.
• Undertake any other duty assigned by the superiors.

Academic Qualifications and Experience

• A minimum of High School Certificate, a University Degree and an additional training in Administrative Science or Management is preferable.  
• Minimum of six years working experience in secretariat and programs, ability to edit, draft communication, process editorial assistance and fluent in both written and oral communications in one or more of the ECOWAS languages.
• Proven Managerial skills, leadership and Knowledge of working in an international environment with diversity, are required.  
• Age: The minimum age for recruitment is 24 and the maximum age is 50.  
• Age limit is not applicable to internal candidates
• Language: Candidates must speak one of the official languages of ECOWAS: English, French or Portuguese. Knowledge of a second official ECOWAS language is an advantage.

Salary

• G5: UC 31,502.30 (US$ 49,704.33) Annually.
• G6: UC 35,815.21 (US$ 56,509.24) Annually.
• G7: UC 40,223.63 (US$ 63,464.83) Annually.

Application Instructions:

The application deadline is on 29th January, 2025. Qualified and interested candidates should send their updated Resume to: [email protected] using the Job Title as the subject of the email.
OR
Click here to apply online

Click here to download the application form (Docx.)

Note

• Assessment of qualified candidates may include a written exercise and a competency-based interview.
• This position is subject to local requirement pursuant to staff rule article 9.3 of the ECOWAS Staff Regulations (revised 2022). All staff in the General Service and related categories shall be recruited in the country or within commuting distance of the GIABA Secretariat, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local requirement shall not be eligible for the allowance or benefits exclusively applicable to international recruitment.
• Only shortlisted applicants will be contacted for the interviews.