Senior Finance Specialist at the National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP)

Job Title: Senior Finance Specialist

Background

• The Centrally based Senior Finance Specialist position is responsible for safeguarding the assets (financial and physical) of Global Fund against fraud, loss or misuse.
• S/he is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, NASCP policy, and any cost principles imposed by the donor agency.

Responsibilities

• Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles and Global Fund Guidelines to other staff members.
• Develop tools to use to train PR and SR staff in proper financial record keeping procedures and procurement integrity.
• Lead the process of ongoing improvement of financial systems and internal controls at PR and SR levels.
• Implement standard NASCP procedures to manage and monitor the financial resources of the project office.  This includes: ensuring that all payments comply with NASCP rules and regulations and are supported by adequate documentation
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into Quickbooks / Navision accounting software
• Ensure accurate entry of transactions in accounting system assuring detailed memos, proper charge codes, account codes and job tracking.
• Working in collaboration with the Project Coordinator to prepare and monitor project budgets, actual expenditures, commitments and obligations.
• Preparation of disbursement requests, cash needs at PR, SR and Zonal levels.
• Manage the preparation of monthly financial reports such as bank account reconciliations, cash book, Budget monitoring and variance reports, and 80/20 analysis base reports.
• Prepare financial reports (Balance Sheet, Income and Expenditure Statement, Cash Flow) and other specialized reports for submission to Global Fund or other donor missions or agencies as required.
• Implement internal control for purchase approval, asset use, project resources e.g., consumption of project resources such as petrol, diesel, electricity, water, telephone, office supplies, etc.
• Ensure that all transactions are adequately supported by internal approvals and third-party supporting documents such as price quotes, purchase orders, invoices, memos shipping receipts and proof of delivery.
• Assure payment of per diem and transport to participants and other expenses paid at field activities is properly managed, documented and follows project policy.
• Manage travel advances to staff, assuring proper documentation and timely clearing of all advances.
• Create journal entries, assuring all entries are properly coded, charged to the proper account codes and jobs.
• Supervise management of petty cash, assuring all purchases are properly documented, approved and comply with petty cash management policy.
• Support the in the preparation for external audits, compliance reviews, LFA reviews, OIG audits and any other reviews and audit exercises that may be required.
• Ensure that the FAR at PR and Zonal level are updated regularly, all assets are insured timely, management of disposal, service and maintenance plan.
• Train and supervise a proactive team of staff including Zonal level, providing support and advice as necessary.

Qualifications & Skills
Academic Qualifications:

• Minimum of Master’s Degree in Accounting, Finance, Banking or Audit
• ICAN or (CA, CPA, ACCA, CIMA) certification required.

Experience:

• A minimum of seven (7) years’ experience in grant management of donor funds and experience on Government Financial Regulations
• Skilled in computer programs, including Microsoft Word, Excel and PowerPoint and ability to operate Zoom, and data management systems.
• Strong interpersonal skills and the ability to communicate and work well with diverse people.
• Excellent English writing skills.
• Ability to meet tight deadlines and to work effectively under pressure, including in a multi-cultural environment.
• Experience in working with QBs and Navision accounting software is an added advantage.
• Previous experience in grant management of donor funds.

Deliverables:

• Bank reconciliation and financial reports
• Budget tracking/analysis
•  Tax tracking
• Aging analysis (Risk assessment)
• Monthly FAR update and insurance of assets
• Timely funds request
• Adherence and compliance to donor guidelines and GON policies.
• Carry out other specific deliverables as required by the donor.

Contracting & Accountability:

• The officer will be accountable to the Head Finance and Account.

Renumeration
S/he will be paid competitive fees for the agreed duration based on qualification and experience.

Application Instructions:

The application deadline is on 29th January, 2025; 00:00:00 GMT+0000 (Coordinated Universal Time). Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Official Websites: https://nascp.gov.ng

Note: Any application sent in after the set deadline will be disqualified.