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Controls Coordinator / Administrator II at Scruples Resource Limited

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Lagos
Posted 5 months ago

Job Title: Controls Coordinator / Administrator II

Main Function

  • Coordinating compliance controls and integrity in the group, ensure implementation and administers,
  • manages controls calendar, system access, less analytical more coordination and data management.

Activities:

  • Reports on Business control KPIs, Irregularity logs, Key Activities related to Rep letters, Fixed Asset register and adhoc activities e.g. Awareness training, oi System.
  • Reports to Project ControlsAdvisor.
  • Works with moderate work direction and is skilled and knowledgeable to the position.

Responsibilities

  • Promoting Controls Intergrity (CI) & Controls and support to raise staff control awareness
  • Identify new processes or changes and ensure all FCPA requirements are properly performed/updated and approved
  • Assisting the Business Manager with key activities as required around budgeting and planning activity
  • Ensuring controls catalogs are documented/updated and approved as required by Business Manager
  • Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter
  • Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews)
  • Update & file Delegation Of Authority Guide (DOAG), FCPA’s, MOC’s, Job Handover checklists
  • Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting
  • Preparing/coordinating the development of controls documentation
  • Prepare monthly oi updates
  • Monthly reporting of KPI Scorecards for oi & CI
  • Provide awareness of Tools in developing oi System 10-1 for system practitioners
  • Oversee the management of the central External Meetings Register and reporting process
  • Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group
  • Distribute Communications about Records Management within the team
  • Safeguard the department or business units’ vital records, complete and retain for ready access both physical and electronic records
  • Organize and Departmental Shared Drive folders and allocate retention codes according to Records Retention Schedule
  • Shared folder structuring/organizing/maintenance, installing and removal of access
  • Organize filing/records clean up days – include on Controls Calendar
  • Focal point for all documentation and review processes for Departmental owned contracts. Monitors
  • Quality performance and adherence to contract Terms & Conditions
  • Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures.
  • Raise Service Requisitions for Department/Business Unit’s owned contracts/service providers
  • Represents Department/Vendor in contract development with Procurement
  • Departmental SharePoint Site Collection Administrator.

Requirements

  • Bachelor’s Degree in Information Management, Business, Economics, or related degree.
  • Prior experience in information and record management, administration and data analysis
  • Excellent written verbal, communication, presentation skills in English
  • Ability to work effectively in a virtual, multi-cultural team environment
  • Strong leadership and interpersonal influencing skills
  • Self-starter with results and schedule orientation
  • Advanced skills in MS Excel, including data validation, charting, pivot tables
  • Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint
  • Knowledge of Microsoft Access desirable

Specific Requirements:

  • Legacy MPN and prior Wells experiences preferred if available.

Application Instructions:

The application deadline is on 24th February, 2025. Qualified and interested candidates should send their updated Resume to: [email protected] using the Job Title as the subject of the email.

Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

official Website: https://scruplesresource.com

Note:

  • Please carefully review the job requirements, skills and job location before applying.
  • Candidates whose CV does not align with the job description will be disqualified from the recruitment process.
  • Pls pay attention to thejob description
  • This is a must, any candidate that submit without carrying out this instruction will be disqualified and not be shorlisted.

Job Features

Job CategoryCoordinator

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