Assistant Manager, Real Estate and Administration (Procurement) at African Export-Import Bank (Afreximbank)

Job Title: Assistant Manager, Real Estate and Administration (Procurement)

Job Summary

• The Assistant Manager, Real Estate and Administration (Procurement) is responsible for overseeing and managing the Bank’s procurement and supply chain activities, ensuring the timely acquisition of quality goods and services at the most competitive costs while maintaining compliance with Bank policies, procurement standards, financial terms, and QHSE regulations.
• The role involves strategic sourcing, supplier negotiations, procurement planning, contract management, and vendor performance evaluation to enhance operational efficiency.
• The incumbent will also lead and mentor the procurement team, ensuring that procurement processes align with service level agreements (SLAs), financial terms, and operational compliance requirements.

Procurement & Supply Chain Management:

• Develop and implement a strategic procurement vision, policies, and procedures to improve operational efficiency, performance, and compliance with Bank regulations and QHSE standards.
• Prepare and oversee the annual procurement budget plan, ensuring cost-effective sourcing of materials, vendor selection, and compliance with financial terms and procurement policies.
• Assess annual supply and material demand, processing purchase orders through the Bank’s procurement system, with more frequent reviews if necessary.
• Continuously evaluate the effectiveness of the procurement system, ensuring alignment with SLAs, QHSE standards, and operational requirements, and provide recommendations for enhancements.
• Monitor outstanding purchase orders and requisitions, ensuring timely fulfillment or cancellation without financial loss.
• Manage the end-to-end procurement process, overseeing supplier performance, product quality, service delivery times, flexibility in fulfilling orders, and establishing contingency plans for supplier issues.
• Maintain an updated and detailed supplier database, actively identifying and sourcing new potential vendors to ensure competitive pricing and high-quality services.
• Lead contract negotiations with suppliers, ensuring optimal agreements regarding pricing, lead times, payment terms, and service flexibility.
• Collaborate with the Finance and Procurement teams to review and approve quotations and proposals, ensuring compliance with procurement standards, financial terms, and Bank regulations.

Administrative & Vendor Management:

• Submit periodic progress reports, summarizing the status of procurement operations, supply chain management, and warehouse activities, and provide recommendations for improvements.
• Conduct regular meetings with team members to brainstorm ideas, improve processes, and expand supplier networks for better market positioning.
• Review and approve supplier invoices, ensuring accurate billing for received materials/equipment and resolving disputes on overcharges, chargebacks, or unforeseen accessorial costs.
• Implement a supplier performance management framework, measuring service quality, contract compliance, and on-time delivery, and take necessary actions to enhance supplier relationships.

Team Management & Leadership:

• Oversee the day-to-day operations of the procurement and supply chain team, ensuring compliance with SLAs, QHSE standards, and Bank policies.
• Conduct employee performance evaluations, providing structured feedback and guidance through periodic performance reviews.
• Mentor, train, and develop team members, ensuring continuous learning and improvement to achieve optimum team performance.
• Lead the team in achieving productivity, efficiency, and continuous improvement, ensuring that procurement objectives align with the Bank’s operational goals.
• Foster a collaborative team environment, encouraging teamwork, accountability, and high performance in achieving procurement objectives.
• Handle and resolve complex procurement inquiries, including informal complaints from Bank staff and vendors, ensuring smooth procurement operations.

Other Responsibilities:

• Perform other duties as assigned by management or as required by the evolving needs of the procurement and supply chain function.

Education & Qualifications

• Master’s Degree in Procurement, Supply Chain Management, Business Administration, Logistics, Finance, or a related field.
• Professional certifications such as CIPS (Chartered Institute of Procurement & Supply), CPSM (Certified Professional in Supply Management), or equivalent are preferred.
• An MBA in Supply Chain Management or Business Administration is an added advantage.

Experience:

• Minimum 6-10 years of procurement and supply chain management experience, preferably in the financial, banking, or corporate sector.
• At least 4-6 years of experience in a supervisory or managerial role within procurement.
• Strong experience in vendor negotiations, contract management, supplier performance evaluation, and strategic sourcing.
• Demonstrated expertise in financial planning, budgeting, and procurement risk management.

Language Proficiency:

• Fluent in Arabic and English (spoken and written).
• Additional language proficiency, such as French, is an advantage.

Application Instructions:

The application deadline is no 6th March, 2025. Qualified and interested candidates should send their updated Resume to:  [email protected] using the Job Title as the subject of the email.

Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Official Job Website https://www.afreximbank.com/

Note: Please ensure to include the job title in the email subject line for proper consideration.