Financial / HR Assistant (Pool) at Medecins Sans Frontieres (MSF) – French

Job Title: Financial / HR Assistant (Pool)

Main Purpose

• Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Job Description

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

Requirements
Education:

• Desirable: Finance, Business or Administration related diploma.

Experience:

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.

Languages:

• Mission language and local language essential.

Knowledge:

• Essential computer literacy (word, excel, internet).

Competencies:

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management.

Renumeration

• According to MSF salary scale (Level 6) plus 13th month allowance equivalent to 1 month of gross salary.
• Salary will be prorate and paid on daily rate if the Finance and HR Assistant work as daily worker.
• In the case of working on a fixed term contract, the 13th month will be prorate based on the number of months and paid accordingly at the end of the assignment.

Application Instructions:

The application deadline is 24th February 2025. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy

Official Website:
https://www.msf.org/

Note

• Qualified females are highly encouraged to apply.
• Only successful applicants will be called for the next steps and are obligated to disclose any information about family member(s) currently in the employ of MSF-France in any location.
• No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the MSF recruitment process.
• MSF reserves the right to refuse hiring a candidate having benefitted from any such acts. All illicit demands may be pursued through the judicial system.
• MSF is an equal opportunity employer and encourages any Nigerian citizen to apply irrespective of race, gender, religion, creed, political affiliation.
• Dual Employment is considered gross misconduct and hence not acceptable.
• MSF reserves the right to cancel any step or whole of the recruitment process at any stage.
• MSF France takes this opportunity to thank all potential candidates for their application.