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Administrative Officer at MyKiakia Online

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Full Time Jobs
Abuja FCT
Posted 3 months ago

Job Title: Administrative Officer

Description

  • The Administrative Officer is responsible for ensuring the smooth operation of office functions, including clerical support, record management, facility coordination, and general office administration. 
  • This role requires a well-organized, detail-oriented individual with strong multitasking abilities to support the organization’s daily operations efficiently.

Key Responsibilities
Office Administration & Coordination:

  • Manage office supplies, inventory, and procurement processes.
  • Ensure the office environment is well-maintained and organized.
  • Handle correspondence, filing, and document management.

Scheduling & Support Services:

  • Coordinate meetings, appointments, and travel arrangements.
  • Prepare reports, presentations, and official documents as needed.
  • Support internal communication between departments.

Compliance & Record-Keeping:

  • Maintain accurate and up-to-date administrative records.
  • Ensure compliance with company policies and regulatory requirements.
  • Assist in processing office expenses and budget tracking.

Vendor & Facility Management:

  • Liaise with external vendors for office-related services.
  • Oversee repairs, maintenance, and office security protocols.
  • Ensure office equipment and IT infrastructure function optimally.

Key Performance Indicators (KPIs)

  • Office Efficiency: Timely execution of administrative tasks without delays.
  • Cost Control: Effective budget management and cost-saving in procurement.
  • Compliance Rate: 100% adherence to administrative and regulatory policies.
  • Record Accuracy: Well-maintained and updated documentation with minimal errors.
  • Employee Satisfaction: Positive feedback on office support services.

Job Requirements
Educational Qualifications:

  • Bachelor’s Degree in Business Administration, Office Management, or related field.
  • Certification in administration or office management is an added advantage.

Experience:

  • Minimum of 3-5 years in an administrative role.
  • Experience in office management, procurement, and record-keeping.

Skills & Competencies:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong communication and interpersonal skills.
  • Knowledge of office procedures and best practices.
  • Basic financial management skills for expense tracking.

Criteria for Success:

  • Strong ability to multitask and prioritize workload.
  • Excellent organizational and time-management skills.
  • Attention to detail and accuracy in handling records.
  • Ability to work independently and collaboratively.
  • High level of discretion and confidentiality.

Application Instructions:

The application deadline is 12th March, 2025. Therefore qualified and interested candidates should send their CVs to: [email protected] using the Job Title as the subject of the mail.

Website:

Official Job Website: https://mykiakia.com

Job Features

Job CategoryAdministrative Officer

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