Administrative Officer at MyKiakia Online

Job Title: Administrative Officer

Description

• The Administrative Officer is responsible for ensuring the smooth operation of office functions, including clerical support, record management, facility coordination, and general office administration. 
• This role requires a well-organized, detail-oriented individual with strong multitasking abilities to support the organization’s daily operations efficiently.

Key Responsibilities
Office Administration & Coordination:

• Manage office supplies, inventory, and procurement processes.
• Ensure the office environment is well-maintained and organized.
• Handle correspondence, filing, and document management.

Scheduling & Support Services:

• Coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official documents as needed.
• Support internal communication between departments.

Compliance & Record-Keeping:

• Maintain accurate and up-to-date administrative records.
• Ensure compliance with company policies and regulatory requirements.
• Assist in processing office expenses and budget tracking.

Vendor & Facility Management:

• Liaise with external vendors for office-related services.
• Oversee repairs, maintenance, and office security protocols.
• Ensure office equipment and IT infrastructure function optimally.

Key Performance Indicators (KPIs)

• Office Efficiency: Timely execution of administrative tasks without delays.
• Cost Control: Effective budget management and cost-saving in procurement.
• Compliance Rate: 100% adherence to administrative and regulatory policies.
• Record Accuracy: Well-maintained and updated documentation with minimal errors.
• Employee Satisfaction: Positive feedback on office support services.

Job Requirements
Educational Qualifications:

• Bachelor’s Degree in Business Administration, Office Management, or related field.
• Certification in administration or office management is an added advantage.

Experience:

• Minimum of 3-5 years in an administrative role.
• Experience in office management, procurement, and record-keeping.

Skills & Competencies:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Knowledge of office procedures and best practices.
• Basic financial management skills for expense tracking.

Criteria for Success:

• Strong ability to multitask and prioritize workload.
• Excellent organizational and time-management skills.
• Attention to detail and accuracy in handling records.
• Ability to work independently and collaboratively.
• High level of discretion and confidentiality.

Application Instructions:

The application deadline is 12th March, 2025. Therefore qualified and interested candidates should send their CVs to: [email protected] using the Job Title as the subject of the mail.

Website:

Official Job Website: https://mykiakia.com