Project Administration Officer at Food Concepts Plc

Job Title: Project Administration Officer

Core Responsibilities
Project Administration:

• Ensure project’s administrative and financial activities comply with rules and regulations
• Support development and preparation of result – oriented work plans, critical paths and other project management tools
• Provide support to the implementation of the internal standard operating procedures
• Coordinate the arrangement of appointments and meetings, including compilation of briefing and presentation materials, speeches, ground information and documentation
• Provide translation of simple correspondence and act as an interpreter and take meeting minutes if required
• Support preparation of budgets and provide information for audit needs
• Arrange travel and hotel reservations, obtain necessary travel authorizations as required
• Provide administrative support to organization on conferences, workshops and retreats as required;
• Maintain an up-to-date list of inventory of the project and support annual physical verification by checking the accuracy of records and location of property;
• Act as a custodian for the management of project stationary supplies including maintenance of stock list of stationary, distribution of stationary as required and keeping the log of distribution
• Maintain filing system ensuring safekeeping of confidential materials and documents

Key Performance Indicator

• Estimate of project completion
• Deviation of planned budget
• Percentage of milestone missed
• Cost variance

Educationation Qualification

• A minimum of a Bachelor’s Degree in Business Administration, Public Administration or related field is required

Experience:

• Minimum of 2 years’ experience in similar role

Professional Requirements

• Possession of any relevant certification is an added advantage

Knowledge Requirements:

• Good knowledge of administrative rules and regulations
• Knowledge of Project Management
• Knowledge of Time Management
• Demonstrates Supervisory skills

Decision Expectation:

• Provide effective administrative and logistics support to the project in compliance with rules and regulations policies and strategies
• Maintain filing system ensuring safekeeping of confidential materials and documents

Work Conditions

• Jobholder typically works 40 hours per week, Monday to Friday, although this role may involve working overtime, if there is workload. 
• This role may include calling contractors, making appointments, ordering supplies, doing site visits and preparing reports

Application Instructions:

The application deadline is on Not Specified. Qualified and interested candidates can: Click here to apply online. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://foodconceptsplc.com/