Operations Coordinator at Alfred and Victoria Associates

Job Title: Operations Coordinator

Job Summary

• The operations Coordinator will play a critical role in maintaining the day-to-day functionality of our business operations. You’ll collaborate with project managers, consultants, and external partners to manage timelines, coordinate resources, and optimize workflows. 
• This is a great opportunity for someone who is highly organized, detail-oriented, and passionate about energy infrastructure development and sustainability and implement strategic plans to achieve company goals and drive growth. 
• Oversee departmental budgets, ensuring financial targets are met while optimizing resources. Collaborate with senior leadership to define business priorities and set actionable goals.

Responsibilities
Daily Operations Management:

• Coordinate day-to-day activities ensuring efficient office and project operations
• Manage scheduling and administrative tasks that support project teams and senior management
• Track project progress, maintaining calendars and timelines across multiple client engagements.

Project Coordination:

• Coordinate the Preparation of Request for Proposals (RFP) and Request for Quotation (RFQ)
• Coordinate the planning, execution, and monitoring of all projects
• Liaise with consultants, engineers, and external stakeholders to ensure clear communication and project alignment
• Prepare, review and distribute project documents, reports, and updates for internal and external audiences
• Develop and maintain project schedules, track progress, and ensure projects are completed on time and within budget.

Process Improvement:

• Monitor performance metrics and support the development of operational dashboards to track key performance indicators (KPIs)
• Contribute to strategic discussions aimed at enhancing operational efficiency and service delivery
• Identify and address operational problems and inefficiencies, proposing and implementing solutions to improve efficiency and productivity.

Client and Vendor Relations:

• Serve as a point of contact for clients, ensuring timely responses and follow-ups
• Coordinate with vendors for supplies, software, and other operational needs
• Manage vendor/consultant contracts and track deliverables to ensure compliance with company standards.

Team Support:

• Coordinate internal project support activities
• Organise team meetings, prepare agendas, and ensure minutes are circulated promptly
• Facilitate onboarding of new hires and coordinate training sessions as needed.

Requirements
Educational Qualification:

• Bachelor’s degree in Engineering, Operations Management, Energy Management, or a related field is preferred.

Experience:

• A minimum of 5 years hands on experience in operations, project coordination, or a similar role, preferably within the energy consulting space or related industries
• Proven track record of managing multiple projects and priorities simultaneously
• Competent in executing Technical & Commercial Due Diligence activities, as well as developing reports and required deliverables
• ISO 9001 certification will be advantageous.

Skills:

• Exceptional organizational and time-management skills with meticulous attention to detail
• Strong written and verbal communication abilities
• Proficiency in project management software (MS Project) and Microsoft Office Suite
• Familiarity with the energy sector (Power and Oil & Gas), energy infrastructure development & sustainability practices, or renewable energy trends is a plus.

Application Instructions:

The application deadline is Not Specified. Therefore, Qualified and interested candidates should send their updated Resume to: [email protected] using the Job Title as the subject of the email.

Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.