Logistics Assistant – Short Term Staff at the African Development Bank Group (AfDB)

Job Title: Logistics Assistant – Short Term Staff

The Complex

• The Vice-Presidency, Technology and Corporate Services (TCVP) is responsible for the design, development and delivery of efficient, client-oriented, corporate services and information-technology solutions to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The Complex provides leadership in the formulation and implementation of the Bank’s strategies, policies, controls and approaches on organizational information technology systems, software applications, cyber security, IT support and infrastructure systems.
• The Complex is also responsible for management of the Bank’s real estate assets, institutional procurement, language services and business continuity

The Hiring Department / Division

• The primary roles of the of the Real Estate Management, Procurement and General Services Department are to manage the Bank’s assets, oversee corporate procurement of goods, works, services, and real estate, manage institutional services (corporate travel, logistics, catering services, and mail services, fleet).
• To this end the Real Estate Management, Procurement and General Services Department: formulates and applies procurement policies and rules, guidelines for management of facilities and real estate services, elaborates and ensures the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and performs related duties.
• The Department is also responsible for managing the Bank’s fixed assets.
• The Real Estate Management, Procurement and General Services Department comprises three divisions:
  • The Operations and Maintenance Division.
  • The Corporate Procurement Division.
  • TheSupport Services Division.
• The Corporate Travel and Support Services Division is responsible for managing travel, hotels, catering, logistics and stock management services. 
• The Division is responsible for preparing policies and operating guidelines for managing the Bank’s travel stock and logistics functions.
• It carries out the purchasing of various stock items and is responsible for receipt of both stock and fixed assets.
• The Division also serves as the official contact between the Bank and suppliers. It is responsible for:
  • Applying the Bank’s travel and logistics policies, monitoring the rules and regulations that govern travel, logistics and stock management.
  • Managing supplier relationships by negotiating contract pricing with airlines, hotels, transporters, shippers, handling agents, and service providers.
  • Promoting a sustainable and cost-conscious philosophy to all stakeholders to create awareness of the Bank’s commitment to the reduction of its ecological footprint.
  • Developing and implementing the Bank’s inventory management procedures with the aim of controlling costs, reducing expenditure, rationalizing inventory.
  • Improving order, creating efficiencies, managing systems and control environment linked to both air and land transportation.
  • Managing the catering services including the Bank’s restaurant. In addition, TCGS3 serves as the Secretariat for the Disposal Committee.

The Position

• The Short Term Staff – the Logistics Assistant, will be managing import and export operations within the Logistics and Stock Management section of the TCGS3 division of the Bank.
• He/she will be responsible for managing all documents related to logistics operations and help in creating a document archiving system for all import and export operations.

Key Function
Under the supervision of the Principal Logistics Officer, the incumbent will perform the following functions:

• Perform physical verification of all goods and items submitted to TCGS.3 for export and import, including verification that they are safely stored by the freight forwarder in accordance with Bank policies.
• Facilitate the customs clearance process related to imports and exports in collaboration with the Bank’s clearance agent, in accordance with the customs rules and procedures of the Host Country.
• Assist the team in managing and regularizing import/export documents to ensure that Bank shipments are processed on time and ensure that the Bank meets its obligations with the host country. Create a system for archiving and tracking operations.
• Assist in coordination with suppliers, carriers, customs agents, port and airport authorities for the proper execution of Bank deliveries between Headquarters and regional and country offices.
• Ensure the accurate tracking and reporting of all assets submitted to TCGS.3 for export from the time they are handed over to TCGS.3 until their receipt by Regional/Country Offices.
• Monitor the process of packing and handling operations in order to carry out shipments under the best conditions.
• Assist in the management of shipping of personal effects activities between headquarters or regional/country offices and different destinations.
• Assist in the coordination of stock management activities for the Bank’s items.
• Follow up on franchise requests in collaboration with the Bank’s Protocol unit.
• Perform other related tasks that may be assigned by the supervisor.

Competencies (Skills, Experience and Knowledge)

• Hold a minimum of a bachelor’s degree or its equivalent in business administration, supply chain management, logistics or a related field. 
• Have a minimum of four (4) years of relevant experience in the following areas: transportation and logistics services management, shipping and handling, customs clearance, warehousing and inventory management. Experience in the private sector will be an additional advantage.
• Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.
• Have a good understanding of customs and clearance procedures in Côte d’Ivoire
• Demonstrate ability to learn bank rules and procedures
• Be highly organized and have good experience in handling import/export transaction documents including knowledge of digital freight management systems and associated solutions
• Be a good communicator, demonstrate strong teamwork skills, motivated by results and customer service.
• Be able to maintain good relationships with internal and external stakeholders and find tangible solutions to the constraints encountered
• Good written and oral skills in French or English with a good working knowledge of the other language
• Proficient in the use of software for logistics and inventory management and Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP is an added advantage.

Application Instructions:

The application deadline is 18th June, 2025. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION.” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://www.afdb.org/en/about-us/careers