Project Administration Officer at Food Concept

Job Title: Project Administration Officer

Job Purpose

• To oversee and perform administrative functions concerned with a project.

Core Responsibilities and Key Result Areas
Project Administration:

• Ensure project’s administrative and financial activities comply with rules and regulations
• Support development and preparation of result – oriented work plans, critical paths and other project management tools
• Provide support to the implementation of the internal standard operating procedures
• Coordinate the arrangement of appointments and meetings, including compilation of briefing and presentation materials, speeches, ground information and documentation
• Provide translation of simple correspondence and act as an interpreter and take meeting minutes if required
• Support preparation of budgets and provide information for audit needs
• Arrange travel and hotel reservations, obtain necessary travel authorizations as required
• Provide administrative support to organization on conferences, workshops and retreats as required;
• Maintain an up-to-date list of inventory of the project and support annual physical verification by checking the accuracy of records and location of property;
• Act as a custodian for the management of project stationary supplies including maintenance of stock list of stationary, distribution of stationary as required and keeping the log of distribution
• Maintain filing system ensuring safekeeping of confidential materials and documents.

Key Performance Indicators:

• Estimate of project completion
• Deviation of planned budget
• Percentage of milestone missed
• Cost variance

Job Specifications

• Educational Requirements:  A minimum of a Bachelor’s degree in Business administration, Public administration or related field is required.
• Professional Requirements: Possession of any relevant certification is an added advantage
• Experience Requirements: Minimum of 2 years’ experience in similar role.

Knowledge Requirements:

• Good knowledge of administrative rules and regulations
• Knowledge of Project Management
• Knowledge of Time Management
• Demonstrates Supervisory skills

Working Conditions:

• Jobholder typically works 40 hours per week, Monday to Friday, although this role may involve working overtime, if there is workload.
• This role may include calling contractors, making appointments, ordering supplies, doing site visits and preparing reports.

Application Instructions:

The application deadline is  Not Specified. Therefore, qualified and interested candidates can:  “CLICK HERE TO SUBMIT APPLICATION.” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:
Official Job Website: https://foodconceptsplc.com/