Accounts Assistant (AUSC) at the African Union (AU)

Job Title: Accounts Assistant (AUSC)

Purpose of Job

• Under the supervision of the Finance Officer, the Accounts Assistant is charged with processing financial transactions and maintaining financial records, assist the unit with administrative matters and provide support to the Finance Officer on finance functions.

Main Functions
The Accounts Assistant shall:

• Provide support in preparing budget documents, registering financial transactions, following up on budget implementation
• Provide support on procurement and general administration tasks
• Provide support on administrative matters led by the Finance Officer.

Specific Responsibilities

• Classify, code and post  of transactions  into  the  Accounting Software;
• Analyze accounts and establishing correct balances;
• Verify the correctness and completeness of supplier invoices, contracts and orders before entering into the Accounting Software;
• Assist in proper processing of fund transactions and in financial reports preparation, both for donors and internal management
• Assist in budget drafting, monitoring and control; 
• Assist in process of ensuring that fund disbursements are made for expenditures indicated in the budget/work plan for executing programmes/projects as specified.
• Complete monthly bank reconciliations for petty cash in a timely manner 
• Assist with the compilation of financial information 
• Support the timely preparation of monthly financial reports and annual statutory financial statements 
• Perform general banking duties.
• Assist with adherence to AU Staff as well as Financial Rules and Regulations.
• Assist the Finance Officer with external audit requirements.
• Maintain a proper filing and recording system for all incoming and outgoing correspondence and documents;
• Provide, administrative support for meetings, seminars and/or workshops.
• Create, update and maintain organised files and records including a system for tracking, monitoring and prioritising tasks;  
• Process all financial transactions including accounts receivable and payable. 
• Attend AUSC Technical Committee for Finance meetings and assist in writing meeting reports
• Perform any other duties as may be assigned by the Finance Officer.

Academic Requirements and Relevant Experience

• A minimum of a Diploma in Accounting, Finance, Business Management or any related field from a recognized educational institution.  

Or

• A Bachelor Degree in Accounting, Finance, Business Management or any related field from a recognized educational institution. 
• A minimum of three (3)  and two (2) years relevant work experience for Diploma and Bachelor Degree holders respectively, in finance and accounting work. 
• A higher qualification than Bachelor degree in the above-mentioned fields of study would be an added advantage
• Experience in administrative support role is required.

Required Skills:

• Attention to detail and ability to work effectively under pressure;
• Proven ability to use clear, concise language in correspondence as well as including content fitting for the purpose and audiences when preparing written briefs and reports;
• Good interpersonal skills, well organized and systematic, adept in multitasking, quick to learn and is committed to operating in a team environment.
• Excellent capacity to use office computer applications. Knowledge of the SAP system is highly preferred.
• Readiness to work on flexible schedule 
• Able to operate in a multicultural environment 
• High level of autonomy at work, yet with profound team-spirit 
• Adaptive, Patient, resilient and flexible 
• Pro-active and solutions oriented 
• Proficiency in at least two of the African Union working languages (Arabic, English, French, Portuguese and Spanish), with higher preference to English and French languages. Knowledge of one more or several other working languages would be an added advantage.

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• .Learning Orientation
• Communicating Clearly

Functional Competencies:

• Trouble shooting
• Job Knowledge and Information Sharing
• Task Focused
• Continuous Improvement Awareness

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Language:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$ 15,758.00 (GSA5 Step 1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Instructions:

The application deadline is on 18th August, 2025;11h59 p.m. EAT. Therefore, qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Official Job Website: https://au.int/

Note

• Only candidates who meet all job requirements and are selected for interviews will be contacted.
• Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor’s degrees (Bac+3), Master’s degrees (Bac+5) and any relevant certificate in line with the area of expertise.
• The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
• Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.