Personal Assistant at Zhongxin Network Technology Company Limited

Job Title: Personal Assistant

Job Summary

• We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to the CEO.
• We want a trustworthy and efficient professional, capable of managing a wide range of administrative, personal, and logistical tasks with the utmost discretion and confidentiality.
• You will be the right hand to the CEO, ensuring their day runs smoothly and efficiently so they can focus on their core responsibilities.

Key Responsibilities
Administrative & Calendar Management:

• Proactively manage and maintain the executive’s complex calendar, including scheduling all meetings, appointments, and travel.
• Handle all incoming and outgoing correspondence, including emails, calls, and letters, effectively acting as a gatekeeper.
• Prepare, edit, and proofread documents, presentations, and reports.
• Organize and maintain both digital and physical files and records.
• Take meeting minutes and prepare agendas to ensure all parties are well-prepared.

Travel & Logistics Coordination:

• Arrange and book all aspects of domestic and international travel, including flights, accommodation, and ground transportation.
• Develop detailed travel itineraries and ensure all necessary documents are prepared.
• Prepare and manage expense reports and budgets related to travel and personal purchases.

Personal Support & Errands:

• Handle a variety of personal tasks and errands, such as making reservations, scheduling appointments, and managing personal accounts.
• Plan and coordinate events, both for business and personal occasions.
• Maintain strict confidentiality and discretion in all personal and professional matters.

Communication and Coordination:

• Act as a point of contact between the executive and internal staff, clients, and partners.
• Prepare and send communications on behalf of the executive.
• Ensure the executive is well-prepared for all meetings and engagements.

Qualifications & Skills

• Experience: Proven experience as a Personal Assistant, Executive Assistant, or in a similar support role is essential.

Key Skills:

• Exceptional organizational and time-management skills with a strong ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
• Strong problem-solving abilities and meticulous attention to detail.
• The ability to work independently with minimal supervision.
• Unwavering discretion and integrity when handling confidential information.
• A flexible and adaptable attitude to handle a dynamic and fast-paced environment.

Work Environment:

• This role may require working outside of normal business hours and may involve occasional travel. The personal assistant must be adaptable and able to handle a fast-paced and demanding environment.

Application Instructions:

The application deadline is 1st September, 2025.  Therefore, qualified and interested candidates should send their updated Resume to: [email protected] using the Job Title as the subject of the email.

Note: Only qualified candidates will be contacted. It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.