| Full Time Jobs |
| Posted 5 years ago |
Position Title: Program Assistant
Location: Atlanta, GA, USA
Job Type: Full time
Description:
The Social Marketing and Communication (SMC) department has distinctive competence in a science-based approach to social marketing and communication to address public health and other challenges in the United States. SMC currently implements a diverse portfolio of social marketing, public relations, communication, and training and technical assistance projects in the U.S. that are funded by the Centers for Disease Control and Prevention, the National Institutes of Health, private associations, and foundations. In the past decade, our team has worked on issues such as diabetes, emergency and pandemic preparedness, obesity prevention, sexual health, HIV/AIDS, cancer, asthma, immunizations, violence prevention, access to health care, and tobacco control and cessation.
Job Summary / Responsibilities:
The Program Assistant will perform and provide administrative, programmatic and logistical support across several SMC projects. Projects may include the National Collaborative on Childhood Obesity Research (NCCOR), a Diabetes prevention project, and other health communication projects, as assigned. NCCOR brings together the nation’s leading research funders—the Centers for Disease Control and Prevention (CDC), National Institutes of Health (NIH), Robert Wood Johnson Foundation (RWJF), and U.S Department of Agriculture (USDA)—to address the problem of childhood obesity in America. FHI 360 supports the Collaborative by conducting strategic planning, communications, coordination, and evaluation activities. For more information, visit: www.nccor.org.
Major Responsibilities:
- Provide overall administrative, financial, and operational support and coordination to Social Marketing and Communication (SMC) staff. Facilitate internal communication by working closely with finance, contracts, operations and program staff, and other departments as needed for assigned tasks.
- Perform general administrative duties, including photocopying, faxing, managing mailings/shipments, monitoring and ordering of supplies, and working with Facilities and IT departments, as needed, to maintain the functionality of office copiers/printers.
- Coordinate department purchase order procurement including but not limited to acquiring and comparing vendor quotes, establishing suitable justification, developing or modifying vendor/subcontractor agreements, and processing procurement requisitions. Maintain and update purchase order and contractual files in an organized, easily-accessible manner.
- Track purchase orders and consultant work orders; process payments for purchase orders and check requests in a timely manner.
- Process travel, hotel, and local transportation arrangements for SMC staff and meeting attendees, including processing of travel advance requests and monitoring the status of these requests; ensure timely completion of arrangements; upon travelers return process travel expense reimbursement requests.
- Arrange scheduled conference calls, and coordinate logistics for meetings, conferences, workshops and trainings. Assist with conference, workshop, webinar, or meeting preparation, and note taking.
- Support proposal preparation, including document formatting, document conversion, copying proposals, and packaging and delivering proposals.
- Support projects by performing activities such as setting up team meetings, taking call notes, report preparation, media monitoring, and other duties as assigned.
- Manage use of center supplies including, laptops, cameras, and other equipment, including maintaining check-in/check-out tracking log, ensuring security and good condition of equipment, and reporting any problems with equipment; schedule equipment rental as needed/required.
- Assists with scheduling social media, paid media, website maintenance, and member communication.
- Assist staff with other administrative tasks as assigned.
Qualifications:
- Associate’s degree required, Bachelor’s degree in one of the following strongly preferred: Communications, Public Health, Public Relations, English, or a related field
- 0-2 years of relevant experience required; 1 year of administrative office experience preferred
- Interest and experience in health communication preferred
- Excellent organizational skills and superior attention to detail
- Strong oral and written communication abilities
- Strong interpersonal skills with the ability to work effectively with a wide range of individuals
- Proficiency with MS Office suite, including SharePoint, as well as Zoom, and Mailchimp.
Typical Physical Demands:
- Typical office environment.
- Ability to sit and stand for extended periods of time.
- Ability to lift 5-10 lbs.
Technology to be Used:
- Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.