USAID Maintenance Supervisor at the U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: USAID Maintenance Supervisor

Announcement Number: Abuja-2022-090
Location: Abuja
Hiring Agency: Embassy Abuja
Series/Grade: LE – 4005 11
Promotion Potential: LE-11
Work Schedule: Full-time – 40 hours per week

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • Employees of Mission – Nigerian Citizens and Permanent Residents only.
• Security Clearance Required: Public Trust – Background Investigation
• Appointment Type: Permanent
• Appointment Type Details:Five (5) years renewable, estimated to start on or after November 2022

Summary

• The Maintenance Supervisor position provides a diverse range of specialized and routine support functions to the various offices in USAID/Nigeria and Implementing Partners (IP).
• Incumbent is responsible for materials handling, custodial services, and preparing appropriate receiving reports for the limited expendable and non-expendable supplies.
• S/he will also provide GSO assistance, performing warehouse management duties, inventory management and other General Services functions.
• Work Schedule:  Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: Yes
• Relocation Expenses Reimbursed: No
• Travel Required:
  • Occasional Travel
  • The job holder is required to perform work-related travel.

Duties
ICASS / General Service Operation – 20%:

• The Incumbent will be responsible for the overall planning, directing, and controlling of USAID office maintenance functions, particularly the broad range of services provided under the International Cooperative Administrative Support Services (ICASS).
• In conjunction with the Facility Maintenance Office at the Embassy, the incumbent will ensure that scheduled and nonscheduled services provided by ICASS are of high quality and that all open work orders are completed satisfactorily, and report deficiencies when they occur. Working together with the USAID requestor,
• S/he will oversee all general services requests with ICASS in order that Mission personnel may focus on achieving programmatic objectives rather than service delivery; such services therefore under the purview of the Maintenance Supervisor will include but are not limited to the replacement of appliances and furniture, carrying out electro-mechanical repairs, replacement, and repairs of air-conditioning systems, working on plumbing related issues. 

Contracting Officer’s Representative (COR) – 20%:

• The incumbent will serve as a Contracting Officer’s Representative (COR) for the Technical Services Support Contracts where
• S/he will interface with the daily performance and conformity of the technical requirements relating to Property and Facilities Maintenance, minor construction, repair, and preventive maintenance, upgrade, and improvement services, Office space Management, housekeeping/grounds keeping and food services. In addition,
• S/he will serve as a Subject Matter Expert to the entire Executive Office (EXO), and other officials and staff at post for monitoring qualitative and quantitative metrics, identifying inefficiencies and sub-optimal service delivery, conducting individual and group briefing sessions, presentations, and training as appropriate, to ensure Mission achieves its service targets and service quality and efficiency is continuously improved.

Inventory Management via the Integrated Logistics Management System (ILMS) – 20%:

• The incumbent will have custodial responsibility, and control inventory of the received items, inspect for quality and ensure that these items correspond with existing orders, as well as maintain the stock levels.
• S/he will maintain items record, document necessary information, and utilize reports to project usage and plan against shortfalls.
• The incumbent will receive non-expendable and expendable supplies for USAID Nigeria operations and for those of Implementing Partners (IPs). Maintenance of computerized inventories of non-Expendable supplies in the warehouse including those in the Guest House and Government Furnished Equipment (GFE) – IT items in the Integrated Logistics Management System (ILMS). 

Property Management / Warehouse Operations – 10%:

• The incumbent will supervise all aspects of Mission’s property management, including the receipt of expendable and non-expendable property and supplies, storeroom and warehouse storage, property issuance, maintaining proper stock levels for all property and supplies, tracking all non-expendable property, organizing disposal sales, performing annual inventories, preparing property-related correspondences, reports, and managing leased properties. Maintains archival files associated with all disposals, sales actions and provide this information to the supervisor.

Supervisory Control – 10%:

• The incumbent will supervise 3 CCNPSCs.
• S/he will provide guidance and assist in resolving problems and achieving objectives.
• Supervise contractor teams in the performance of their scope of work, evaluates the quality of the work performed, and recommend approval/disapproval of payments for services to the Executive Office.
• Under the direction of the Deputy EXO, provide daily general work-related guidance to contractor personnel. Will have oversight of services provided by a contractor(s) to ensure that deliverables match requested services under an existing contract.

Guesthouse Management – 10%:

• The incumbent will manage the USAID guest house with utmost professionalism.
• S/he will manage the guest house maintenance contract and ensure satisfactory delivery of goods and services.
• S/he will ensure the quality of maintenance works at the guest house meets required standards.
• The incumbent will provide guidance, monitor, and evaluate the contractor’s performance, per contract terms.

USAID Occupational Safety and Health Management Program – 10%:

• S/he will also liaise with the Post Occupational Health and Safety Officer on all POSHO-related issues, particularly when working on Executive Office projects.
• S/he would be required to draft Statements of Work for such and other projects. Supports the management of all warehousing facilities and ensures all safety and housekeeping policies and programs are followed.

Qualifications and Evaluations
Education Requirements:

• Minimum of a Bachelor’s degree or its equivalent in any of the listed fields is required: Engineering (Electrical, Information Technology, Mechanical, Civil and Electrical-Electronics), Physics, Mathematics, Science Technology.
• Professional Engineers Membership and/or Project Management Professional (PMP) Certification is required.
• Evaluation Factors:
  • Knowledge – 15 points
  • Skills and Abilities – 10 points
  • Language Skills – 5 points
  • Interview Performance – 70 points
  • Total Possible Points: 100 points
• Applications that do not meet the required minimum qualifications will not be scored.
• Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application.
• USAID reserves the right to conduct interviews with the top ranked short-listed candidates.
• If the interview is conducted, the interview will be one of the determining factors in the final selection.

Usaid Is an Equal Opportunity Employer

• All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor.
• Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Qualifications

Requirements:  

• Physical Demands: The work requested does not involve undue physical demands.

Experience:  

• A minimum of five (5) years of progressively responsible hands-on experience in Electrical, Information Technology, Mechanical and Civil Engineering or related Engineering field is required.
• Experience must include at least one year in custodial services; including the preparation of associated reports, and inventory and warehouse management.

Job Knowledge:  

• Good working knowledge of building/ground maintenance operations, including maintenance trade operational practices and procedures, including property management, inventory, and warehouse management is required.

Skills & Abilities:  

• The incumbent must demonstrate excellent administrative and customer service skills. Must be able to interact professionally and apply diplomacy in handling aggressive customers.
• Must have the ability to work in a multicultural context and be able to work closely with all Mission staff and effectively explain procedures and requirements tactfully while gaining their cooperation and understanding.
• Must be able to supervise and provide guidance for a sizeable number of multi-trade work forces of the contractors, ability to carry out troubleshooting and undertake remedial action on electrical and mechanical systems. Computer literacy with experience in Microsoft Office packages like EXCEL, WORD, PowerPoint, and AutoCAD is required.

Language:  

• Level IV fluency in English both written and spoken, is required. Level IV fluency in a Nigerian local language is required. 

Evaluations:

• Applicants who clearly meet the minimum Education, Experience and basic eligibility requirements will be further evaluated based on scoring of the Evaluation Factors listed below.
• The highest-ranking applicants may be selected for an interview.

Benefits and Other Info

Benefits
Agency Benefits:

• As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Benefits:

• Health Insurance
• Annual Salary Increase (if applicable)
• Annual and Sick leave
• Annual Bonus

Allowances (as applicable):

• Transportation Allowance
• Meal Allowance
• Miscellaneous Allowance
• Housing Allowance

Other Information:

• USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
• ‘Offeror Information for Personal Services Contracts with Individuals form (AID 309-2) available at https://www.usaid.gov/forms/aid-309-2‘
• Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
• Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

Marketing Statement:

• USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.
• For more information about USAID, visit http://www.usaid.gov

Salary
NGN15,890,203 Annually.

Application Closing Date
17th August, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Important Information

• Current Mission Employees Only (72062022R10038)
• Eligible applicants are required to complete this on-line application process and submit any applicable required documents by 11:59 p.m. GMT on the closing date of this announcement. 
• Eligible Offerors are required to complete and submit the offer form AID 309-2. (Offeror Information for Personal Services Contracts with Individuals); AND a current resume that provides the same information as AID 309-2 form.
• Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.
• All documentation that supports or addresses the requirements listed above (e.g., certificates of education (degree), NYSC certificate/exemption etc.) MUST be attached to the application. Please note that all required documents must be received by the closing date online, and that we will determine your eligibility and qualifications based solely on the material received by the closing date. 
• A type-written and signed application letter specifically applying for this position and addressing the minimum requirements as advertised.
• Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors – The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.

Required Documents:

• Current Resume and AID 309-2 form
• Signed Cover Letter
• Relevant Certificates
• University Transcripts
• List of 3 References

All Applicants:

• Residency and/or Work Permit
• Degree (not transcript)
• NYSC Certificate and Exemption document

Next Steps:
Selction Process:

• After the closing date for the receipt of applications, applications will initially be screened for conformity with the minimum requirements and a short list of applicants developed.  
• Following this initial review and short listing, a Technical Evaluation Committee (TEC) will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation factors (1-3). Applications from candidates which do not meet the minimum requirements will not be evaluated.  As part of the selection process, finalist candidates will be interviewed.  Only shortlisted applicants will be contacted.  No response will be sent to unsuccessful applicants.
• USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.  
• Applicants are required to provide three (3) reference persons who are not family members or relatives, with working telephones and email contacts. The references must be able to provide substantive information about applicant’s past performance and abilities. Reference checks will be made only for applicants considered as finalists. If an applicant does not wish for the current employer to be contacted as a reference check, this should be stated in the resume. Note that if an applicant had a previous position with USAID, you must list your previous supervisor as a referee.
• Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors – The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.*