Desk Officer at the Foundation for Refugee Economic Empowerment (FREE)

We are recruiting to fill the position below:

Job Title: Desk Officer

Location: Borno

Role Responsibilities
Officer provides programmatic support to the FREE regional programme portfolios in strategic planning, design, project implementation, reporting, clerical support, and monitoring and evaluating. This includes:

• Supporting drafting internal and public documents
• Supporting drafting progress reports
• Supporting project tracking and reviewing project deliverables
• Managing the documentation of events and projects, including recording developments in FREE’s systems.
• Attend internal and external meetings with partners.
• Taking notes and distributing them to the team, as needed.
• Serving as a connector and representative when other team members are unable to be physically present for the meeting, setting up the systems to allow for remote participation.
• Build relationships and liaise with other departments at FREE as needed to accomplish the above tasks.
• Develops and maintains program-related files, documents, and database records.
• Assists in establishing and maintaining policies and procedures to manage the day-to-day operations of FREE.
• Develops and maintains relationships with vendors and partners.
• Provide program design, implementation, and reporting support to programmes.
• Budget and Contract Management Support
• Supports to administer contracts, track progress toward milestones, receive deliverables and monitor contract end dates.
• Executes the contracting process by supporting the drafting contracts, preparing required contracting information, submitting requisitions, scheduling contract launch meetings,
• processing invoices, monitoring payment processes, and ensuring contract close-out.
• Liaises with the FREE Finance and Procurement teams to track budgets, resolve issues, and review budget and financial reports to help monitor program budgets.
• Ensures quality control by inputting transactions correctly and tracking the budget using financial management software.
• Coordinates the resolution of any problems or delays with the FREE Finance and Procurement staff.
• Generate routine budget reports to help monitor programme budgets.
• Meetings, Events and Logistics Planning
• Makes travel arrangements for staff and contractors.
• Provides substantive and administrative support for meetings
• Arranging for food and refreshments as needed. 
• Performs other duties as assigned.

Requirements

• A Bachelor’s Degree in Public Administration, Management or Business-related field and preferred in Conflict, International Economics or Development, Political Science or a related field is required, or equivalent combination of education and experience.
• One (1) or more years related administrative experience, familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
• Strong skills in the Microsoft Office Suite, particularly Sharepoint, Teams, MS Word, MS Outlook, and MS Excel.
• Strong time management skills with the ability to prioritize work and meet deadlines.
• Strong interpersonal skills necessary, including working with diverse teams, including across cultures
• Candidate must demonstrate an ability to communicate effectively both in-person and electronically and be able to adapt communication approaches accordingly.
• Knowledge of program management processes, especially project planning, budgets, and monitoring and evaluation.
• Excellent writing skills, including experience with drafting program reports and supporting proposal writing processes.
• Experience organizing public events, roundtables, conferences and meetings preferred.
• Experience making travel arrangements preferred.

Application Closing Date
4 PM: 6th November, 2022.

Interview Date
9th November, 2022.

Method of Application
Interested and qualified candidates should send their recent CV along with a Cover Letter (no more than a page) to: [email protected] using the Job Title as the subject of the email.

Pre-employment Checks
Any employment with FREE could be subject to the following checks:

• Screening clearance
• Criminal records check
• Receipt of satisfactory references.

Note

• Only shortlisted candidates will be contacted for an interview.
• Do NOT apply for more than one position. Existing FREE staff are eligible to apply.

Our Values and Commitment to Safeguarding:

• FREE is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom FREE engages.
• FREE expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
• The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
• All offers of employment will be subject to satisfactory references and appropriate screening checks.
• We may request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.