Operations & Finance Director at Chemonics

Job Title: Operations & Finance Director

Job Location: Abuja, Nigeria

Job Type: Full Time

Finance and Accounting:

• Ensure the program’s practices abide by US government accepted accounting procedures, USAID procedures, Chemonics policy, and Nigeria law
• Prepare proper financial documentation using ABACUS software program, and accurately process expenditures for monthly invoicing to USAID
• Review and prepare project payments for Country Director final approval and make accurate recording in financial management software of per diem expense reports, requests for payments, vendor invoices, wire transfer requests, petty cash, and similar financial tasks
• Liaise with the local bank, reconcile monthly bank statements for both USD and local currency accounts, and verify all deposits and withdrawals
• Manage the processing of local taxes for the program
• Submit the monthly wire transfer payment request on time and with the required documents included to the PMU as backup
• Perform other finance and accounting duties as required
• The Operations and Finance Manager will report to and be supervised by the FHM Engage Nigeria Country Director

Operational Support:

• Liaise with local entities such as project bank, tax registration and local business authorities, and ensure registrations and certifications are up to date and compliant
• Manage office procurements, including issuing RFQs and RFPs, obtaining and reviewing price quotes from suppliers, writing selection memos, negotiating with suppliers as necessary, overseeing the delivery and inspection of goods, and collecting and filing all relevant procurement documents in accordance with Chemonics processes and procedures for field office procurement
• Maintain tracking systems for inventory, procurements, and personnel
• Oversee the recruitment processes in compliance with Chemonics established procedures including but not limited to supporting development of job descriptions and interview questions, shortlisting and pre-screening candidates, scheduling interviews, and conducting reference checks, negotiating offers of employment, and collecting required documentation from candidates and filing paperwork appropriately
• Manage all onboarding processes to ensure new hires are provided with adequate training and orientation regarding the project and relevant Chemonics policies to perform the job to the best of their ability
• Supervise staff as assigned and provide routine performance feedback
• Ensure strict compliance with USAID regulations and Chemonics’ standard policy and procedures at all times
• Assist with updating project procedure and policy manuals as necessary and in coordination with the Chemonics home office
• Support the timely completion of any other administrative, operations, or contractual tasks as assigned by the regional country director or his/her designee
• Other tasks as required

Qualifications:

• Bachelor’s degree in accounting, finance, business administration or a related discipline. Masters preferred
• Minimum of five (5) years of experience managing a complex projects’ human resources, finances, operations, and strategies
• Knowledge of USAID regulations and procedures, especially procurement and cost accounting principles
• Knowledge of Nigeria operating environment, including registration, taxes, and labor law
• Proven track record of managing complex budgets successfully
• Excellent administrative, organizational, and written and verbal communication skills
• Must be authorized to work in Nigeria
• Demonstrated leadership, versatility, and integrity
• Written and spoken fluency in English

Application Instructions:

Please send an email with your CV and cover letter attached and “Operations and Finance Manager” in the subject line to [email protected] by October 17th, 2022. No telephone inquiries, please. Chemonics will contact finalists. Applications will be reviewed on a rolling basis.