Logistics Assistant at the International Rescue Committee (IRC)

Job Title: Logistics Assistant

Activities

• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Work with the Supply Chain Officer and design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Manage and be accountable for requested and allocated fuel for Vehicles, Motorcycles and generators by ensuring accurate consumptions.
• Support the Supply Chain Officer to evaluate, manage and monitor all drivers.
• Consolidate Weekly Movement Plans and share with all staffs.
• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators as well as keep records regarding Maintenance schedules.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicle logbooks are accurately filled.
• Carry out regular training to all drivers on basic vehicle mechanic skills, record keeping, daily vehicle inspection, drills on safety driving, defensive driving, etc.
• Maintenance:
• Carry out full maintenance of HVAC system (installations, maintenances, and repairs)
• Carry out proactive maintenance for IRC assets/properties and facilities
• Track the usage of power supply systems and schedules across the IRC facilities.
• Maintain accurate records of all maintenance expenses immediately after services.
• Fuel Consumption:
• Facilitate the collection, dispatch, and fueling of Vehicle and Generators at all IRC facilities and ensure fuel consumption records are documented accurately on generator log sheets.
• Prepare reconciliations for fuel consumed on a weekly basis before fuel replenishment is done.
• Ensure accurate and updated information on fuel consumption.
• Raise a request (Purchase Requisition) for all maintenance needs.
• Be responsible for collecting petty cash advances based on IRC policy and liquidating within 24 hours after completion of the work
• Prepare weekly and monthly reports on generator fuel consumption and allocation across IRC facilities.
• Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Candidate Profile

• Diploma or Bachelor of Degree In relevant field
• Knowledge of generic Logistics Management systems and forms.
• Competent in Spoken and written English
• Good Mathematical skills
• Good Knowledge of Ms Office, ERP etc
• Strong sense of personal integrity
• Attention to detail.
• Strong supervisory skills
• Ability to multi-task
• Team spirit and problem-solving ability.

Application Instructions:

The application deadline is Not Specified. Therefore qualified and interested candidates can “CLICK HERE TO SUBMIT APPLICATION” It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy

Website:
Official Job Website: https://careers.rescue.org/us/en