Grants Management Specialist at Danish Refugee Council (DRC)

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income-generating activities, and a wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.

We are recruiting to fill the position below:

Job Title: Grants Management Specialist

Location: Maiduguri – Borno or Yola – Adamawa
Type of Contract (Expat/National/Trainee): National
Employment Period: 6 Months with possibility of extension
Area of Operation: Nigeria
Supervised by: Programme Development and Quality Manager
Reporting to: Programme Development and Quality Manager

Background

• Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015, and has experience working in 33 Local Government Areas (LGAs) across the BAY states.
• DRC provides life-saving assistance and protection to vulnerable, conflict-affected populations including IDPs, returnees, and host communities in the sectors of armed violence reduction, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH). 
• The operational context in northeastern Nigeria remains challenging, as the ongoing conflict impedes conflict-affected communities’ access to what limited basic services are available, as well as DRC and other humanitarians’ access to persons of concern.

Purpose

• Under the supervision of the Programme Development and Quality Manager, the main responsibilities of the Grants Management Specialist are: 
• Ensure that DRC is compliant with country grant management guidelines, lead on donor obligated reporting, and liaise with Support Services team on donor requested information

Responsibilities
Grants management and compliance:

• Assess and build the country office’s capacities to comply with DRC’s grant management guidelines
• Ensure country office compliance with grants management system (GMS) on Dynamics
• Assist country office in preparing, facilitating, and following up on grant meetings as well as in drafting, finalising, and sharing minimum set of documents required for grant meetings.

Reporting:

• Gathering inputs from the team, and follow up, as per the grants tracker
• Assist Programme Quality Assurance unit in conceptualising and facilitating the implementation of programme quality tools developed
• In close collaboration with programme and MEAL team, support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve programme design and implementation strategy.

Partnership management:

• Facilitating partner assessment process and drafting, finalising and sharing minimum set of documents for successful partnership management
• Assisting the Programme Development and Quality Manager in drafting and finalising partnership agreements
• Assisting the programme and support team in partner capacity building.

Other:

• Contribute and lead on communications tasks, as appropriate.
• Liaise with finance colleagues on budget follow up and expenditure levels of running grants
• Conduct or facilitate training for country or regional office, including but not limited to on logframes, proposal development, and/ or reporting
• Inductions of new colleagues
• Other tasks as identified by the Programme Development and Quality Manager
• Perform any other duties assigned.

Qualifications and Work Experience

• At least 2 years of grants management experience with an international NGO.
• Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in successfully submitting reporting packages.
• Proven experience in capacity building and training of national staff and partners.
• Full professional proficiency in English with the capacity to produce well-written products for formal reporting and communication.

Knowledge and Skills:

• Skilled in obtaining information necessary to accomplish duties.
• Able to prioritize work, multi-task, and meet deadlines.
• Problem analysis and problem resolution at a functional level.
• Able to quickly research, learn and disseminate new knowledge and information.
• Able to communicate technical ideas and concerns in a non-technical environment.
• Able to adapt and learn.
• Strong organization and planning skills, detail oriented.

Application Closing Date
Midnight; 15th September, 2022 (GMT-time).

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
• All applicants must send a Cover Letter and an updated CV (no longer than four pages). Both must be in English.
• The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
• Employee should not engage in any other paid activity during the DRC contract period without prior authorization
• Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request
• DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.
• DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.
• However, all applicants shall take into consideration that DRC cannot offer an international work contract to a citizen of the country of assignment (in this specific case, Nigeria)
• Applications submitted after the application closing date will not be considered.
• Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.     
• Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees.
• All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply!