Administration and Finance Officer at the Economic Community of West African States (ECOWAS)

Job Title: Administration and Finance Officer

Role and Overview

• Under the supervision of the Executive Director, the incumbent shall be responsible for planning, coordinating and managing finance, administration, human resources and support services of the Agency.

Roles and Responsibilities

• Ensure compliance with ECOWAS and partners’ administrative and financial policies and
• Provide guidance in financial planning for the
• Supervise and update special
• Oversee the development of a database of the Centre’s financial
• Develop a financial control management system based on the provisions of the ECOWAS Financial Regulations and best practices.
• Monitor the Centre’s accounting and cash
• Coordinate the drafting of mid-term and annual reports on the activities of the
• Prepare and monitor implementation of the Centre’s
• Review and find solutions to financial variations in the implementation of the Centre’s
• Co-sign with the Executive Director of the center all financial documents including the payment methods envisaged (transfers, checks and cash).
• Prepare and present periodic financial
• Prepare quarterly financial and management
• Supervise preparation of periodic reports on the statements of accounts and bank
• Supervise the management of special accounts and follow up on direct
• Delegate and supervise the evaluation of suppliers’ invoices and
• Follow up on staff performance
• Oversee the implementation of the Centre’s information and communication technology strategy linked to WAHO activities.
• Prepare and provide support to audit
• Supervise updating of fixed assets
• Coordinate travel and missions of staff and guests of the
• Supervise all administrative activities during meetings or workshops organised by the
• Supervise activities of the staff in his/her
• Perform any other duties as may be assigned by

Academic Qualification and Experience

• Candidates should possess a Master’s Degree in Administration and Finance, or Business Administration or in a similar field from a recognized university.
• Ten (10) years of professional experience in accounting, financial, budget operations management, and procurement, of which 5 years are at a supervisory
• Knowledge of ECOWAS financial regulations and procedures and ability to apply
• Ability to provide technical guidance in various areas of administration, finance and
• Demonstrated knowledge of network development to support financial
• Demonstrated practical knowledge of relevant financial accounting principles and concepts to perform tasks in accordance with the generally accepted International Public Service Accounting Standards (IPSAS) and principles.
• Demonstrate professional competence and mastery of position-related issues, proven knowledge of good accounting practices, ECOWAS financial policies.
• Sound knowledge of financial and budgetary principles and practices, budgeting and financial
• Professional Qualifications such as ACCA, CIMA, ICA, will be an

Age Limit:

• Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies:

• Ability to lead in assigned programmes and projects by providing the necessary managerial and operational expertise required for the fulfilment of the organization’s
• Ability to lead by example and organize teamwork to encourage cooperation to achieve targeted results, champion and build momentum for change and to bring about employee engagement; develop and implement internal controls for pilot program to manage potential barriers to implementation.
• Ability to respect the chain of command in an appropriate
• Excellent self-management skills, demonstrating ethics and integrity, confidentiality and displaying due regard for internal controls of rules, delegations and
• Ability to bring together complementary skills/expertise, assess individual contributions and recognize/address accomplishments and shortcomings in a manner that brings continued success to the organization.
• Knowledge of program management at the level usually acquired from a certification in program
• Ability to research benchmarks and trends to bring about the best recommendations for the development and improvement of programs/projects that will best serve the community/organization.
• Well-developed networking and interpersonal skills to seek feedback, information and data from a network of professionals from multiple countries/sectors/organizations and to identify and prioritize the most critical community
• Ability to manage and co-ordinate client management initiatives and make
• Ability to develop and implement best practices in client
• Ability to develop and implement stakeholder management plans, programs and initiatives to obtain buy-in on new initiatives, to better understand dissenting views, to obtain resources and to increase perceptions of success.
• Ability to be diplomatic, tactful and respect of other people from varied backgrounds, understanding diverse cultural views especially within West Africa with the ability to convert diversity into opportunities to improve program/operational
• Ability to create a diverse and inclusive interactive environment that benefits from diverse strengths bringing together innovative practices.
• Ability to remain objective in managing conflict regardless of cultural differences/positions, gender differences, and encourage other staff to overcome cultural and gender bias and differences;
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Ability to serve the interest of culturally diverse multinational teams/organizations/communities and persons with disability without prejudice and
• Understanding of the ECOWAS organizational structure, associated dynamics and expectations as required to collaborate, participate, contribute and lead
• Knowledge of the ECOWAS mandate, strategic plan/priorities as well as the economic, political and social situation and trends in member states, as pertains to own scope of
• Knowledge of ECOWAS best practices, program management approaches and research techniques to lead and/or contribute to the development or assessment of programs, projects or initiatives.
• Knowledge of the ECOWAS rules and procedures to appropriately interpret and apply directive text, provide technical advice, coach others and assess
• Ability to analyze a situation by using indicators to assess the costs, benefits, risks, and chances for success, in making decisions.
• Ability to pull together information from different sources to identify the cause of problems, consequences of alternative causes of action, potential obstacles and ways to avoid the problem in the future.
• Ability to break down very complex situations/information into simple terms to explain recommendations and conclusions aimed at solving problems or improving operations/programs/projects.
• Ability to develop new insights into situations, apply innovative solutions to problems and to design new methods of addressing issues or disconnects where established methods and procedures are inapplicable or no longer effective.
• Ability to communicate with impact, clearly and concisely in a succinct and organized manner conveying credibility & confidence when making presentations, setting expectations and explaining complex issues.
• Ability to listen intently and correctly interpret messages from others and respond
• Accomplished technical writing and editing
• Exhibit active listening skills to encourage stronger communication amongst team members, to show care and make them feel valued and to drive employee engagement in all institutions and agencies.
• Ability to give constructive feedback, provide recognition, address shortcomings and motivate direct reports to work at peak
• Proficiency in information communication technologies (ICT).
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added
• Superior organizational and project/program management skills with significant experience identifying timelines, targets, costs and resources necessary to deliver on operational/program/project outputs.
• Ability to set effective goals and targets for self, others, and the work unit and adjusting work or project priorities in response to changing circumstances.
• Ability to identify gaps affecting the achievement of program/project expectations and to design and implement intervention plans required to build the desired capacity (e.g. training, structural realignment, partnerships, reallocation of resources.
• Ability to implement rigorous monitoring, and evaluation practices and to set in place regular reporting schedules relevant to key outputs (e.g. management indicators, project milestones, program results, processing targets).
• Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.

Annual Salary
UA 66,123.98 / USD 104,330.42

Application Instructions:

The application deadline is November 6th, 2024. Therefore qualified and interested candidates can send their attached CV, Motivation Letter, and correctly filled Job Application form to: [email protected] using the Job Title as the subject of the mail.

Click here to download the application form (Docx.)

Note: Assessment of qualified candidates may include a written exercise and a competency-based interview.

 It is important to visit the official website (link found below) for detailed information on how to apply successfully for this vacancy.

Website:

Official Job Website: https://www.ecowas.int/careers/