Female School Receptionist at MBIS International

Job Title: Female School Receptionist

Activities

• Printing of all learning resources, workbooks, assessments, timetables and calendars
• Assisting with the production of school publications; Collating, printing of timetables, examination scripts, collation of marks and printing of school reports
• Assisting with basic accounting functions, such as cross-checking produced school bills, circulating, processing and reconciling all fee payments
• Ensuring that all after school enrichment programmes are running smoothly and in line with safeguarding procedures
• Diary management of all school meetings
• Processing medication and incident report forms in collaboration with the welfare officer
• Participating in school meetings, parent information day and parent-teacher conferences
• Actively involved in public relations and marketing activities; including daily social media postings
• To be the first point of contact for visitors to the school, extending a warm welcome to callers – including parents, visitors and vendors
• To deal effectively with telephone calls; taking and passing on messages as required
• Receiving visitors with reference to the school’s child protection policy, whilst monitoring entry systems and ensuring signing in and out in accordance with the same policy
• Communicating with parents regarding all aspects of school life, receiving and passing on information between parents and teachers in a timely manner with minimum disruption to lessons.
• To ensure that the reception area remains tidy and that literature and forms are updated and replenished as necessary.
• Collate registers and check absences.
• To provide first day calling to parents of absent pupils
• Maintaining and updating school information, records and databases

Candidate Profile

• Must live within commuting distance of Jericho, Ibadan
• BEd Educational Management, BA or BSc in a related field.
• Minimum 3 years experience in a school office/busy administration department
• Experience of dealing effectively with the general public
• Experience of working successfully and co-operating as a member of a team
• Experience of undertaking a range of administrative tasks
• Extensive Keyboarding skills and high level of competency in IT (Microsoft Office Suite) and Google Workspace
• Ability to operate and troubleshoot basic electronic office equipment such as laminating machines, printers etc.
• Ability to maintain a moderately complex filing system and records
• Ability to communicate effectively both orally and in writing across a wide range of audiences
• Ability to make mathematical calculations and enter data accurately
• Excellent interpersonal skills and a calm approach
• Ability to maintain strictest confidentiality and integrity at all times
• Ability to complete work to a high standard
• Ability to work with initiative and cope with periods of pressure and prioritise workload accordingly so that deadlines are met
• A commitment to working as part of the whole school team and supporting the vision and ethos of the school
• Strong organisational skills and attention to detail, with the ability to manage multiple tasks effectively
• Smart with professional appearance
• Ability to relate well to children and families
• Be aware of the requirements of working in an educational establishment
• Resourceful, positive, and enthusiastic with a good sense of humour
• Flexibility and adaptability in a fast-paced and dynamic work environment.

Application Instructions:

The application deadline is 31st October 2024. Therefore qualified and interested candidates should send their CV and cover letter detailing your relevant recent primary teaching experience to: [email protected] using the job title as the subject of the mail.

Note: If you do not hear from us within two weeks of your application, know that you have not been successful on this occasion.